Administrative Assistant

at  Ishk Tolaram Foundation

Ishk Tolaram Foundation (ITF), Founded in 2016, is a philanthropic organization that provides access to quality education, healthcare, and skills training to underserved individuals in Indonesia, Nigeria, and Singapore. Our purpose is to enable individuals to improve their quality of life.
In Nigeria, ITF focuses on two program areas: health and skilling. The health programs offer pro bono and subsidized assistive technology (limbs and hearing aids) to underserved people. Our skilling programs provide access to quality training to enhance unemployed youth’s ability to secure jobs or earn livelihoods.
We are recruiting to fill the position below:

QUALIFICATIONS

Academic / Work Experience:

• 1 - 2 years of work experience as an administrative assistant in a company
• Basic understanding of Microsoft Office and Google Suite.

Skills:

• Basic book-keeping knowledge, office procedures, and computer skills
• Able to work in a self-directed, organized manner
• Initiative, Influencing, and self-awareness skills
• Good communication skills (written and verbal)
• Excellent interpersonal skills
• Time management skills
• Key Attributes
• A good listener
• Team player
• Ability to Prioritize and work with less supervision
• Systematic, proactive, innovative, self-motivated and detail-oriented
• High level of trust and integrity.

OVERVIEW OF ROLE

• We are looking for an Administrative Assistant to join our team and support our work at Ishk Tolaram Foundation.
• The role is based in Lagos, Nigeria.

RESPONSIBILITIES

Office Administration:

• Ensure day-to-day office administrative management
• Ensure the efficient performance of all departments in the organization
• Manage and maintain the filing system that has been implemented into the organization
• Event scheduling, booking of hotel and flight, protocol, and hospitality support for visitors
• Ensure that outgoing and incoming mail is allocated to the correct department within the organization
• Organizing and assisting fellow employees with meetings, conferences, and direct telephone calls when required
• Communicate with members of the public when an inquiry is made
• Office duties that involve the ordering of equipment, office supplies, and other inventory that is required.

Facility and Asset Management:

• Maintain records/logs of utilities and their payment (electricity, phone service, diesel for generators, waste, DSTV, etc.)
• Oversee office ambience, manage cleaning staff deliverables, and provide regular reports to HR
• Maintenance and repairs in the office (plumbing, painting, carpentry, aluminum works, sewage, etc.)
• Maintenance and repairs of office assets (generators, inverters, electronics and electricals, furniture and fixtures, fire extinguishers, etc.)
• Asset tagging and monthly stock count of asset
• New Fixed Asset Purchase
• Liaise with vendors for fixed asset requirements
• Get quotations, make comparisons, and suggest the best option
• Fleet Management (vehicle paper renewals and routine maintenance with drivers).