Administrative Assistant

at  JAGS DEVELOPMENT LTD

JOB SUMMARY

We are seeking a mature and responsible Administrative Assistant to join our team. This position requires strong communication skills, excellent phone etiquette, and the ability to manage multiple tasks in a fast-paced environment.

EXPERIENCE

• Previous experience in an administrative role is preferred, particularly in a property management and construction office.
• Proficiency in data entry and familiarity with office software applications is essential.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Demonstrated phone etiquette and effective communication skills are necessary for this role.
• Candidate must possess good math skills. These skills will be required on a daily basis from basic arithmetic to calculating percentages.
• Must know how to create Excel spreadsheets complete with formulas.
• Good use of memory will be required
• Training will be provided but candidate will be responsible to maintain notes in order to perform task after training is provided.
  Job Type: Full-time
  Pay: $18.00-$24.00 per hour
  Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• Life insurance
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 5 years (required)
• Administrative experience: 5 years (required)

Language:

• English (required)

Work Location: In person
Application deadline: 2025-02-07
Expected start date: 2025-02-0

• Manage front desk operations, greeting visitors and clients with professionalism and courtesy.
• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
• Handle incoming phone calls, addressing inquiries and directing them to the appropriate personnel.
• Organize and maintain files, both electronic and paper, ensuring easy retrieval of information.
• Candidate will work directly with Executive Assistant to scan documents to be filed electronically to maintain our SharePoint site.
• Creating folders for several yearend files. Creating and applying labels to these folder and filing them.
• Reviewing and revising lease agreements.
• Progress billing for construction contracts.
• Submit group benefit claims for management
• Create expense report for employees using Excel.
• Using Adobe Pro to complete forms
• Maintain electronic mail
• Running errands, doing bank deposits
• Ordering lunch
• Maintaining office equipment
• Loading and unloading of dishwasher
• Other duties as required and requested