Administrative Assistant

at  JD Barnes Limited

J.D. Barnes Limited, a leader in the surveying, mapping and land information industry, is currently recruiting for an Administrative Assistant in our Thunder Bay division.

QUALIFICATIONS:

• Preferably 2+ years of experience in similar position
• Knowledge of basic Accounting concepts and experience with Project Management, invoicing and Accounting Software (Timelinx) preferred
• Proficient in Microsoft Office (Word, Excel and Outlook)
• Excellent communication and interpersonal skills
• Exceptional organizational skills, ability to multi-task
• Self-starter with a professional and positive attitude
• Thorough attention to detail
• Knowledge of Accounts Receivable
• CAD experience would be beneficial but not necessary

• Greeting clients and guests at reception and answering/directing phone calls
• Order office supplies, distribute mail, send and receive parcels by courier
• Regular contact with and coordination of activities with the Manager, Supervisors and staff
• Assist with preparation of correspondence, proposals, estimates, reports, etc., as requested
• Monitor and pursue Accounts Receivable
• File all completed job folders and plans accurately.
• Log and forward to head office all receipts and accounts payable invoices
• Prepare file folders for new jobs and enter job details into Timelinx system (Acct/PM system)
• Assist with health and safety records and tracking
• Performs other duties as assigned
  The ideal candidate will demonstrate proficiency in Microsoft Office (particularly in Word, Excel and Outlook), high attention to detail, as well as excellent organizational and multi-tasking skills. A self-starter with a professional and positive friendly attitude and excellent interpersonal skills are required.