Administrative Assistant

at  JL Richards Associates Limited

• Are you a resourceful, clever, and enthusiastic Administrative Assistant with five or more years of experience in administrative, legal, or business settings?
• Do you have strong interpersonal skills and confidence in verbal and written communication?
• Do you enjoy managing multiple schedules, coordinating meetings and special events while providing tactical and operational support to different levels of leadership?
• Do you use sound judgement, critical thinking, and problem-solving skills while coordinating and planning business-related activities?
  If you scored four for four, JLR has a home for you! We’ve opened a role in our Ottawa office for a talented and motivated administrative professional to work alongside the exceptional people in JLR’s Corporate Services group. You’ll be supported by a Platinum Club member of Canada’s Best Managed Companies program, 100% employee-owned firm that has a long-established reputation for quality services in multiple sectors.
  JLR is a creative, tight-knit, and mentorship-focused community with unique opportunities for driven people with tenacity and spirit. Our organization is made up of diverse employee owners with specialized expertise in a wide range of disciplines. Joining the JLR team means joining a dynamic group of innovative engineering, architecture, and planning professionals and support staff.
  If you’re innovative and collaborative, thrive when presented with new challenges, and are eager to take your career in new directions, then JLR is the right environment for you.

We live, work, breathe, sleep, and thrive in the communities we build. We love northern Ontario and the glorious bounty of the natural world and we’re proud of our reputation and longevity in the National Capital and Kingston regions (and this year, we’re celebrating 50 years in Sudbury!). Furthermore, we’re growing our presence in southwestern Ontario and all along the great lakes of Ontario. You should also know:

• We’re 100% employee owned with share ownership opportunities at all levels.
• Work-life balance is strongly encouraged, including flexibility with work hours and remote working (and you’ll benefit from remote working stipends to help offset the cost of setting up a productive home-work environment).
• We offer stable, long-term employment with opportunities for advancement based on merit, skill, and initiative and an open-door policy where communication is strongly encouraged.
• We foster a friendly, welcoming, and team-oriented atmosphere that encourages innovation and collaboration.
• We have an established depth of technical and support resources that can efficiently and effectively deliver small and large multidisciplinary projects.
• We provide a flexible career direction with opportunities to choose your own path and interesting and exciting assignments ranging in size and type.
• Our employees lead committees charged with creating action plans for ensuring our firm’s social responsibility, including: Diversity, Equity & Inclusion Committee; Environmental Sustainability Committee; and Indigenous Action Plan Committee.
• We provide competitive salaries, reviewed annually.
• Health and dental benefits and RRSP/DPSP programs are offered immediately.
• Our merit-and-profit bonus program is our key to recognizing performance.
• We’re active in our communities, regularly participating in fundraising efforts and giving back to the places we call home. We’ve even been recognized by Chambers of Commerce, like in Guelph (winner of the 2023 Customer Service Award), Timmins (winner of the 2024 Best Place to Work Award), and Sudbury (finalist for the 2024 Best Place to Work Award).
• Extracurricular social events are provided so we can all have some fun along the way (biennial “Prom”, golf tournaments, sports teams, department lunches, summer BBQs, and much more)

Choose your own adventure! Let’s talk about how your skills, experience, goals, and passions can find a home at JLR. Your role will include:

• Assisting in organizing the daily efforts of the Corporate Affairs team and maintaining workflows between internal stakeholders.
• Collecting, coordinating, and updating corporate data and files while managing databases, such as staff professional licensing, using best practices to ensure accurate records for proposals.
• Assisting with the coordination of staff travel and Lunch & Learns while maintaining the corporate databases.
• Obtaining required approvals and ordering Codes & Standards documentation on corresponding regulatory sites, and electronically filing searchable versions for technical staff.
• Collecting and gathering required information for vendor compliance surveys and questionnaires.
• Coordinating of events and training registrations, communicating with internal and external professional stakeholders while maintaining corporate databases.
• Assisting with the collaboration and facilitation in managing standard operating procedures to streamline our administrative governance and corporate functions.
• Proofreading documents, including correspondence, memoranda, and reports with careful attention to grammar, punctuation, style, tone, and consistency.
• Assisting in daily and ad-hoc administrative operations, including scheduling meetings, prioritizing tasks, monitoring action items, and assisting other administrative staff as required.

• Supporting reception duties as required.

  Why Join Us?

We live, work, breathe, sleep, and thrive in the communities we build. We love northern Ontario and the glorious bounty of the natural world and we’re proud of our reputation and longevity in the National Capital and Kingston regions (and this year, we’re celebrating 50 years in Sudbury!). Furthermore, we’re growing our presence in southwestern Ontario and all along the great lakes of Ontario. You should also know:

• We’re 100% employee owned with share ownership opportunities at all levels.
• Work-life balance is strongly encouraged, including flexibility with work hours and remote working (and you’ll benefit from remote working stipends to help offset the cost of setting up a productive home-work environment).
• We offer stable, long-term employment with opportunities for advancement based on merit, skill, and initiative and an open-door policy where communication is strongly encouraged.
• We foster a friendly, welcoming, and team-oriented atmosphere that encourages innovation and collaboration.
• We have an established depth of technical and support resources that can efficiently and effectively deliver small and large multidisciplinary projects.
• We provide a flexible career direction with opportunities to choose your own path and interesting and exciting assignments ranging in size and type.
• Our employees lead committees charged with creating action plans for ensuring our firm’s social responsibility, including: Diversity, Equity & Inclusion Committee; Environmental Sustainability Committee; and Indigenous Action Plan Committee.
• We provide competitive salaries, reviewed annually.
• Health and dental benefits and RRSP/DPSP programs are offered immediately.
• Our merit-and-profit bonus program is our key to recognizing performance.
• We’re active in our communities, regularly participating in fundraising efforts and giving back to the places we call home. We’ve even been recognized by Chambers of Commerce, like in Guelph (winner of the 2023 Customer Service Award), Timmins (winner of the 2024 Best Place to Work Award), and Sudbury (finalist for the 2024 Best Place to Work Award).
• Extracurricular social events are provided so we can all have some fun along the way (biennial “Prom”, golf tournaments, sports teams, department lunches, summer BBQs, and much more).