Administrative Assistant

at  KPMG

Overview:
At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.
Our Calgary office is looking for a Administrative Assistant to support our dynamic Tax team.

What you will do:

• Provide administrative support to senior managers, managers and client service teams.
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Respond independently to client enquiries and escalate complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.
• Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time.
• Provide proactive billing and collection support and coordination using various KPMG systems.
• Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups using Travelocity.
• Coordinate meetings, conference calls, video conferences, live meetings, and events pertaining to a function or sub-function, etc., organize materials.
• Assist in the proposal process as required, working with the proposal team and proposal coordinator.
• Assist in the preparation and submission of time and expense reports for the partner(s) supported.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to this role:

• Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat.
• Proficiency to quickly learn proprietary software.
• Excellent communication skills.
• Good judgment and analytical skills with a focus on attention to detail.
• Capable of working independently and take ownership of tasks.
• Minimum 2 years administration experience.
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set.

What you will do:

• Provide administrative support to senior managers, managers and client service teams.
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Respond independently to client enquiries and escalate complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.
• Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time.
• Provide proactive billing and collection support and coordination using various KPMG systems.
• Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups using Travelocity.
• Coordinate meetings, conference calls, video conferences, live meetings, and events pertaining to a function or sub-function, etc., organize materials.
• Assist in the proposal process as required, working with the proposal team and proposal coordinator.
• Assist in the preparation and submission of time and expense reports for the partner(s) supported

What you bring to this role:

• Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat.
• Proficiency to quickly learn proprietary software.
• Excellent communication skills.
• Good judgment and analytical skills with a focus on attention to detail.
• Capable of working independently and take ownership of tasks.
• Minimum 2 years administration experience.
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set