Administrative assistant (Lisbon, Portugal)

at  Artec 3D

We are looking for an energetic and enthusiastic person to join our team in Lisbon (Portugal).
Apply now
About Artec 3D

REQUIRED SKILLS AND COMPETENCE:

• At least one year of experience in the same position.
• Completed secondary education.
• Fluency in Portuguese and English (written and speaking skills), knowledge of Russian is a plus.
• Good knowledge of Microsoft Office applications (Word, Excel, Powerpoint, Outlook, and Gmail).
• Responsibility, punctuality, attention to detail.
• Positive attitude, kindness, love to interact with people.

• Welcoming visitors, ensure visitors comply with Company’s guidelines on access control systems.
• Answering and screening phone calls, taking messages, and forwarding calls to the appropriate contacts.
• Daily mail pick-up, sorting, and distribution.
• Dispatching administrative documents to Portuguese institutions.
• Physical and electronic filing of documents, invoices and bills.
• Administrative assistance to employees and managers.
• Ordering office supplies and stationery, maintaining inventory.
• Preparation of documents and materials necessary for regular interaction with utility companies and service providers.
• Preparation of information and documents for budgeting administrative expenses.
• Supervising the Company’s cleaning personnel, ensuring the office area is always kept in order.
• Assistance in organizing and overseeing work involving external contractors (furniture assembly, catering, equipment rental).
• Receiving administrative requests, complaints, and suggestions from employees.
• Advising on administrative procedures.
• Regular reporting and feedback to Business Manager.
• Performing other tasks as may be assigned by Business Manager or company’s management.
• Arranging the optimal itineraries and buying air- and railway tickets (online and via travel agencies) for employees of all Artec offices.
• Arranging accommodation and transfers for employees in business trips.
• Providing visa and legislation support for all Artec employees and business partners.