Administrative assistant (Luxembourg office)

at  Artec 3D

We are looking for an energetic and enthusiastic person to join our team in Luxembourg.
Apply now
About Artec 3D

REQUIRED SKILLS AND COMPETENCE:

• At least one year of experience in administration field.
• Completed secondary education, a University degree will be a plus.
• Fluency in French and English (written and speaking skills), fluency in German/Luxembourgish (speaking skills).
• Good knowledge of Microsoft Office applications (Word, Excel, Powerpoint, Outlook) and Gmail.
• Valid driving license, and a car.

• Welcoming visitors, directing, and introducing them appropriately, ensure visitor comply with Company ‘s guidelines on access control systems.
• Making meeting arrangements; maintaining a list of visitors.
• Organizing and scheduling meetings and appointments upon request, managing calendars and agendas.
• Answering and screening phone calls, taking messages, and forwarding calls to the appropriate contacts.
• Corporate and administrative paperwork assistance to all Company’s employees and management.
• Physical and electronic filing of documents.
• Dispatching administrative documents to Luxembourgish institutions and being mobile.
• Daily mail pick-up, sorting, and distribution.
• Performing administrative tasks set by the Business Manager.
• Supervising the Company’s cleaning personnel, ensuring the office area is always kept in order, and making pertinent arrangements as needed.
• Assisting the team leader with arranging building maintenance works ( e.g., repairs, refurbishment, etc.).
• Ordering office supplies and stationery, maintaining inventory.
• Working with teams from other company’s office, including administration, management, finance, legal, production, logistics, etc.
• Assisting newcomers with administrative procedures in Luxembourg (e.g., registration at local commune, accommodation, infrastructure Company provides etc.).
• Corporate apartment management: resolving technical issues, tracking residency, coordinating organizational issues with landlords.
• Regular reporting and feedback to direct supervisor/Business Manager.
• Performing other tasks as may be assigned by Business Manager or management.