Administrative Assistant

at  LyondellBasell Industries

Location:Riyadh, SA, 13519
Req ID: 86638
Facility: Riyadhi-7401
Department: LyondellBasell Arabian Limited
Division: Olefins and Polyolefins, Refining
LyondellBasell (NYSE: LYB): As a leader in the global chemical industry, LyondellBasell strives every day to be the safest, best operated and most valued company in our industry. The company’s products, materials and technologies are advancing sustainable solutions for food safety, access to clean water, healthcare and fuel efficiency in more than 100 international markets. LyondellBasell places high priority on diversity, equity and inclusion and is Advancing Good with an emphasis on our planet, the communities where we operate and our future workforce. The company takes great pride in its world-class technology and customer focus. LyondellBasell has stepped up its circularity and climate ambitions and actions to address the global challenges of plastic waste and decarbonization. For more information, please visit www.lyondellbasell.com or follow @LyondellBasell on LinkedIn.asell

EDUCATION:

• Graduate
• Diploma in Administration is desirable

WORK EXPERIENCE:

1-2 years working experience.

• Take responsibility for Riyadh office administration, including tasks such as reception management, visitor management, hotel and air ticket bookings, as well as travel management for employees, visitors, and customers.
• Assist in preparing invitation letters for visa purposes and coordinate the legalization of official documents under the guidance of relevant stakeholders.
• Collaborate closely with office employees and your Manager to plan and execute staff activities, annual dinners, and other office administration-related events.
• Ensure proper record keeping, maintaining compliance with all legal and regulatory requirements associated with administrative and commercial activities.
• Support the office Lead in organizing communication meetings and handling external correspondence, among other related tasks.
• Serving as a central point of contact for internal and external communications, disseminating information, and coordinating with different departments or external stakeholders.
• Maintain a high level of professionalism in all interactions to safeguard the Company’s interests, particularly when handling confidential information or communicating with key individuals.
• Coordinate with the finance team to handle banking-related activities.
• Manage the office’s petty cash, overseeing small procurements, monthly statutory payments, and maintaining accurate and up-to-date records.
• Overseeing office facilities, ensuring a clean, safe, and comfortable work environment for employees. This includes managing office supplies, equipment, and coordinating maintenance and repairs.
• Assisting with basic financial tasks such as processing invoices, expense tracking, and maintaining financial records. This may also involve assisting in budget preparation and tracking office utility bills, ensuring timely payments are made.
• Assisting with the onboarding process for new employees, including office setup, access to systems, and provision of necessary equipment. Time and attendance management of office employees.
• Coordinating office maintenance and repairs, liaising with external vendors and service providers as required.
• Supporting the implementation of office policies and procedures, ensuring compliance and adherence by all staff members.