Administrative Assistant

at  McDermott

COMPANY OVERVIEW:

People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us.
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing offshore platforms hundreds of miles from shore, and using our expertise to design and build offshore wind infrastructure.
For more than 100 years, we’ve been making the impossible possible. Today, we’re driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
Here, what you do matters.

ESSENTIAL QUALIFICATIONS AND EDUCATION:

• Minimum 2 years in similar role within oil and gas industry
• Business Administration Certificate or equivalent experience
• Advanced knowledge of Microsoft Office suite

• Processing and distribution of all incoming client and vendor project correspondence
• Transmitting all outgoing project correspondence such as Transmittals and Minutes of Meetings
• Responsible for compiling contractual, financial and administrative documentation and ensuring Management sign / approve in a timely manner
• Attendance and minute taking at the weekly client commercial, internal Managers’ and technical meetings
• Manage the Weekly Reports for the project and ensure a timely submission
• Formatting documents to align with company’s document standards
• Arrange onshore travel bookings
• Coordinate project meetings, project alignment functions and team building
• Book, create marketing events / social events according to team requirements
• Manage Reception and delegate duties for the office accordingly (i.e stationary orders, milk orders, coffee machine maintenance, meeting room upkeep, etc)
• Create Material Requisitions (MRs) and Goods Receipt Notices (GRNs);
• Compile and verify expense reports to comply with company policy and issue to Accounts Payable
• Organise set-up requirements for new starters including IT equipment, software, inductions, desk allocation as per the onboarding procedure
• Point of contact for HSE issues / inspections, delegate and action outstanding items
• Book, manage and maintain meeting room and teleconference bookings
• Office meet & greet, assist with reception phone calls and reception coverage as required
• Assist with kitchen duties as required such as replenishing kitchen sundries (milk, teat, coffee supplies etc) and ensuring kitchen is neat and tidy
• Ad hoc duties for the Project as required