Administrative Assistant

at  McDonalds Corporation

Company Description
McDonald’s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald’s remains one of the world’s leading corporations after almost 70 years. Joining McDonald’s means thinking big and preparing for a career that can have influence around the world.
At McDonald’s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House Charities to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.

We are enjoying the flexibility of a hybrid work model, in which employees spend part of their week connecting with co-workers in our state-of-the-art headquarters. Located in the booming West Loop of downtown Chicago, it’s set up to be a global hub that cultivates collaboration:

• Take a class at Hamburger University
• Sample future items in our Test Kitchen
• Utilize the latest technology to connect with your team around the globe

We are an equal opportunity employer committed to the diversity of our crew members, staff, operators, and suppliers. We promote an inclusive work environment that creates feel-good moments for everyone.
Job Description
The Global Impact function is seeking a highly organized, dedicated and experienced administrative professional. This individual will provide executive-level administrative support to the Chief Diversity Officer and Sr. Director, Agency 123. This is an excellent opportunity to perform a wide variety of administrative activities in service of Global Impact’s vision of making McDonald’s Famous for its positive impact on People and Planet!
In addition to being a strong partner to the CDO and Sr. Director of Agency 123, this individual will provide general administrative support to the broader Diversity, Equity & Inclusion Center of Excellence and to the Agency 123 team (Global Communications).

QUALIFICATIONS

• Organizational Skills: Ability to prioritize tasks, proactively manage calendars, coordinate meetings, and handle multiple projects simultaneously and effectively.
• Communication Skills: Excellent verbal and written communication skills, able to interact with stakeholders who have competing needs in a way that ensures a positive experience.
• Computer Proficiency: Intermediate to advanced-level experience with MS Office (Outlook, Word, Excel, PowerPoint) and WebEx, Teams, or similar meeting tools and understanding of Cvent, Workfront (or other project management tools).
• Meeting Planning: Experience in Meetings & Events processes, McDonald’s Meeting Management policy knowledge and experience preferred. Ability to read and understand hotel/venue invoices
• Attention to Detail: Ability to maintain accuracy, anticipate needs and complete large volumes of work efficiently and effectively.
• Time Management: Efficient in managing deadlines, scheduling appointments, and ensuring tasks are completed on time.
• Problem-Solving Abilities: Solution oriented with the capability to identify issues, propose solutions, and implement them with minimal supervision.
• Adaptability: Able to prioritize, learn quickly, work well under pressure and adapt to changing priorities within an evolving business and work environment.
• Confidentiality: Demonstrate discretion and have the ability to handle and maintain confidential information
• Integrity: Take personal responsibility for meeting commitments and ensuring results are achieved efficiently
• Team Player: Work collaboratively with a positive and supportive style and contribute positively to team goals. Work across Global Impact admin team in ways that align with McDonald’s core values and supports success of the overall function.
  Additional Information
  McDonald’s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald’s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case-by-case basis.
  McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
  Nothing in this job posting or description should be construed as an offer or guarantee of employment

• Proactive meeting scheduling, calendar management and meeting coordination.
• Travel arrangements and logistics, including itinerary building, securing travel visas, and expense processing.
• Coding & submitting invoices, expense reports along with Beeline submissions for approvals and payment. Includes proactive tracking and resolution for payment.
• DocuSign management.
• Backup to project & meetings workflow administrator into project management tools (Workfront & Cvent).
• Review events registered in Cvent to ensure data and accounting accuracy and correct as needed.
• Initiate, organize, and facilitate special and ongoing projects.
• Work collaboratively with team members to track and relay key dates, deadlines and employee milestones.
• Additional responsibilities as needed.