Administrative Assistant

at  Melo LLP

WORKING OUT OF OUR STRATHROY, ONTARIO OFFICE

Melo LLP is searching for an experienced Administrative Assistant to fill a permanent role within our Strathroy, Ontario. If you possess three or more years of current experience working in a busy professional setting, and are looking to build your career, this could be the role for you. Serving as the Administrative Assistant, you will have a hand in managing administrative and office support duties. You will report to two Partners and have daily dealings with accountants and other support staff.

• What you will do: Daily administrative and scheduling support to management
• Formatting and assembling electronic or paper financial statements according to the firms’ standards- ensuring a high level of accuracy and attention to detail
• Collating corporate and personal tax packages
• Managing client files, both paper and electronic
• Performing administrative tasks such as answering phone calls, filing, photocopying, scanning, coordinating courier services, and providing direct assistance to the public at the front desk
• Providing billing support using internal systems including preparing of client invoices, as well as following up with A/R’s in a timely manner
• Maintaining and updating clientele information
• Processing of payments- credit card, debit, and e-transfers
• Organizing and maintaining office and lunchroom
• Staying up to date on the ordering of office supplies and maintaining office equipment as needed
• Undertake special projects and activities as required
• Other duties assigned as necessary
• What they are looking for: Post-Secondary Education in Office administration or minimum of 3 years of experience in an administrative role
• Experience working within a busy professional setting is an asset
• Able to work in a fast-paced environment multitasking
• Professional presence, with high level of tact and diplomacy skills
• Superior organizational and time-management skills
• Excellent customer service and inter-personal skills
• Excellent ability to work independently or within a dynamic team setting
• Highly attentive to detail and quality
• Demonstrated knowledge of office procedures and manual/electronic filing systems
• Advanced skills in MS Office, specifically with Outlook, Word, and Excel
• What they offer: Availability to work overtime as required
• Knowledge of accounting processes is an asset
• This role is a full-time in person role and hybrid is not available
• Salary negotiable based on experience, plus benefits, and RSP matching program

• What you will do: Daily administrative and scheduling support to management
• Formatting and assembling electronic or paper financial statements according to the firms’ standards- ensuring a high level of accuracy and attention to detail
• Collating corporate and personal tax packages
• Managing client files, both paper and electronic
• Performing administrative tasks such as answering phone calls, filing, photocopying, scanning, coordinating courier services, and providing direct assistance to the public at the front desk
• Providing billing support using internal systems including preparing of client invoices, as well as following up with A/R’s in a timely manner
• Maintaining and updating clientele information
• Processing of payments- credit card, debit, and e-transfers
• Organizing and maintaining office and lunchroom
• Staying up to date on the ordering of office supplies and maintaining office equipment as needed
• Undertake special projects and activities as required
• Other duties assigned as necessary
• What they are looking for: Post-Secondary Education in Office administration or minimum of 3 years of experience in an administrative role
• Experience working within a busy professional setting is an asset
• Able to work in a fast-paced environment multitasking
• Professional presence, with high level of tact and diplomacy skills
• Superior organizational and time-management skills
• Excellent customer service and inter-personal skills
• Excellent ability to work independently or within a dynamic team setting
• Highly attentive to detail and quality
• Demonstrated knowledge of office procedures and manual/electronic filing systems
• Advanced skills in MS Office, specifically with Outlook, Word, and Excel
• What they offer: Availability to work overtime as required
• Knowledge of accounting processes is an asset
• This role is a full-time in person role and hybrid is not available
• Salary negotiable based on experience, plus benefits, and RSP matching progra