Administrative Assistant, Mental Health -Adult OP

at  RWJBarnabas Health

Req #: 0000172404
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: Trinitas Regional Medical Center
Department: Mental Health-Adult OP

QUALIFICATIONS:

Required:

• High School Diploma or equivalent
• Minimum of five (5) year experience working with medical records, preferably in a psychiatric outpatient or large scale clinic setting, or a minimum of three years medical records experience and appropriate medical records certification and/or training
• Must be proficient in Microsoft Office and skilled in the use of Access.

SCHEDULING REQUIREMENTS:

• Shift- 8:30am- 4:30pm
• Monday-Friday
• Full Time

• Provides coverage for Social Work Assistant functions in their absence or as needed
• Responsible for processing referrals made to Adult PHP and ECT services and confirming insurance coverage.
• Request medical records and H&P as needed, monitor s acquisition and sets up Intake appointments for PHP and ECT.
• Prepares routine letters (no show) for failed initial appointments
• Orients new staff to medical records procedures for PHP and ECT
• Monitors completion of needed documentation for Adult PHP / Medicaid clients
• Obtains and Maintains authorization for client receiving Adult PHP services
• Collaborates with Supervisor in tracking, prioritizing and assigning case to Clinicians and Case Managers
• Responsible for maintaining Adult PHP group schedule (calendar) and coverage
• Maintains accurate and updated computerized roster for Adult APH and ECT
• Maintains adequate inventory of supplies
• Obtains appropriate release of information
• Communicates information/observation/ occurrences/activities of customer/employees to appropriate Individuals according to procedure
• Ensures accessibility for all medical records by managing and implementing tracking systems
• Communicates with all clinical staff regarding incomplete documentation and prepares reports as requested
• Monitors reporting of billable services and coordinates routine outreach and follow-up services
• Processes all new cases in a timely and efficient manner using USTF and Access databases
• Identifies cases which are inactive for 90 days, communicates to staff regarding outreach and case closure and monitors case status.
• Processes all closed cases and completes USTF termination summary.