Administrative assistant

at  Mersey Care NHS Foundation Trust

1. To act as the first point of contact for external agencies, to arrange and co-ordinate visiting Consultants clinics. 2. To be aware of and assist in the maintenance of the GP stand alone clinical information system within the service (Vision) Emis.
2. To co-ordinate all outpatient/ inpatient episodes in conjunction with the multi-disciplinary team. 4. To provide administrative support and advice to the Health Centre staff and Visiting Consultants.
3. Photopcopy correspondence and send to relevant personnel. 6. Maintain up to date labelling system.
   To provide non clinical information to all staff on a regular basis. 7. To be responsible for the maintenance of a comprehensive up-to-date filing system to ensure prompt retrieval of information. 8.
   To maintain stationary stock and non stock consumables and ensure availability via the e-procurement system. 9. To assist in the preparation of papers for meetings, attend meetings as and when required to take minutes. 10.
   To input invoice data into the e-procurement system. 11. To be responsible for accurately documenting own time sheet. 12.
   To maintain up to date records for Primary Health Care staff time sheets. 13. To provide administrative cover for absent colleagues within the service. 14.
   To work within the Trust’s Equality and Diversity Policy. 15. To maintain up to date core skills, develop own skills and knowledge as identified by PDP. To provide advice and assistance to others by sharing own knowledge and skills in order to contribute to the development of the Primary Health Care Service.
4. To be aware of patients well-being, reporting any security and potential violent issues to the nurse in charge of department. 17. To work within a high secure area, where there are service users with a known dangerous, criminal or violent propensity.
5. Type a variety of letters, memos and documents (typing can be by audio, manuscript, copy or dictation) using a various range of software packages including Word, Excel, Powerpoint, Access and Project Management packages. 19. To input invoice data into the e-procurement system.
6. To be responsible for accurately documenting own time sheet. 21. To maintain up to date records for Primary Health Care staff time sheets.
7. To provide administrative cover for absent colleagues within the service. 23. To work within the Trust’s Equality and Diversity Policy.
8. To maintain up to date core skills, develop own skills and knowledge as identified by PDP. To provide advice and assistance to others by sharing own knowledge and skills in order to contribute to the development of the Primary Health Care Service. 25.
   To be aware of patients well-being, reporting any security and potential violent issues to the nurse in charge of department. 26. To work within a high secure area, where there are service users with a known dangerous, criminal or violent propensity. 27.
   Type a variety of letters, memos and documents (typing can be by audio, manuscript, copy or dictation) using a various range of software packages including Word, Excel, Powerpoint, Access and Project Management packages

Please refer the Job description for details