Administrative Assistant

at  Ministry of Education

Are you a skilled administrator with a strong financial background? Then consider this interesting opportunity with the Education Labour and Finance Branch.

ADMINISTRATIVE AND FINANCIAL KNOWLEDGE

• You have demonstrated knowledge of administrative practices, policies, procedures and guidelines (including RIM).
• You know the processes and protocols of an executive office relating to correspondence format, procedures, approvals and information flow.
• You have knowledge of financial accounting, record-keeping, reporting, contract management and budgetary control.
• You can provide instruction and advice to the director and branch staff on various administrative and financial functions.

ANALYTICAL, PROBLEM-SOLVING AND RESEARCH SKILLS

• You have demonstrated analytical skills to review budgets and transfer payments and to conduct financial analysis.
• You are comfortable working with data to identify and analyze trends.
• You can apply problem-solving skills to investigate and resolve transfer payment issues.
• You can interpret and apply policies and procedures (e.g. Broader Public Sector Expenses Directive and Broader Public Sector Procurement Directives).

COMMUNICATION SKILLS

• You communicate clearly and concisely to provide information on transfer payment administration and to collaborate with staff and stakeholders.
• You can prepare correspondence, briefing materials and written responses to inquiries.

COMPUTER SKILLS

• You are familiar with electronic calendars and correspondence information systems to maintain meeting schedules and to track correspondence and other briefing materials.
• You can design and create reports, presentations and spreadsheets.

You will be:

• coordinate financial and administrative functions relating to the financial monitoring of six provincial benefits trusts, including multi-million dollar transfer payment agreements (TPAs)
• manage the flow of information and correspondence for the branch, ensuring deadlines are met and administrative procedures are followed
• act as the primary branch contact for TPAs
• manage the director’s calendar/schedule and provide support for meetings (e.g. taking minutes, preparing agendas and other material)
• maintain and update the budget and coordinate all procurement for the branch
• contribute to special projects and assignments (e.g. developing records management procedures)