Administrative Assistant

at  Ministry of Health

Are you an administrative professional who is looking to showcase your skills in a dynamic role? Come join our team where you will deliver high-level client service and administrative support services to the Director, Managers and staff in the Emergency Health Program Management and Delivery Branch of the Ministry of Health.
Central Ambulance Communications Centre (CACC) Programs and Standards provides comprehensive support to Ambulance Communications Officers and Central Ambulance Communications Centres throughout Ontario by providing training, oversight in quality assurance, and policy guidance to ensure excellence in emergency communication.

ADMINISTRATIVE EXPERIENCE:

• You have experience providing general administrative support services such as scheduling meetings, managing agendas and making/coordinating travel arrangements.
• You have experience with, and understanding of processes and procedures related to the administration/processing of human resources documents, purchasing requisitions, invoices/expense claim payments, computerized/manual filing systems, archive filing procedures and practices, monitoring/ordering stationary supplies and maintain inventory/asset databases.

COMMUNICATION AND INTERPERSONAL SKILLS:

• You have diplomacy and tact to respond to general inquiries and to participate and work collaboratively as a member of the branch/section administrative team.
• You can produce a variety of materials such as reports, spreadsheets, minutes, and presentations.

ANALYTICAL, PROBLEM-SOLVING, ORGANIZATIONAL AND REASONING SKILLS:

You can:

• set priorities, respond to demands and work independently;
• manage the reviewing and routing of correspondence packages and coordinate meetings;
• compile information for meetings and presentations;
• deal with confidential information and determine appropriate release of information

OTHER ESSENTIAL SKILLS:

• You are proficient with using standard software (word processing, spreadsheet, database, presentation, e-mail, internet/intranet).
• You have arithmetic skills to calculate employee attendance, reconcile/balance petty cash expenditures, and

check/verify calculations on expense claims and invoices.

• You have experience with the operation and basic maintenance of standard office equipment (e.g. fax machines, photocopiers).

In this position, you will:

• provide financial administrative support;
• organize and log incoming/outgoing mail;
• respond to internal and external inquiries;
• compose, prepare, and process correspondence;
• produce a variety of materials such as reports, spreadsheets, minutes, and presentations;
• schedule meetings and coordinate travel arrangements