Administrative Assistant

at  National Truck Rental

Location: Ballycoolin, Dublin, Ireland.
Job Type: Full Time, Permanent
About Us: Established in 1980, National Truck & Van Rental has accumulated extensive expertise in commercial vehicle hire over the years. As a part of the Johnson and Perrott Motor Group, we are excited to invite applications for Admin Assistant to join our Ballycoolin team
Job Summary: The Admin Assistant will report directly to the Finance Manager.

Responsibilities Include but Are Not Limited To: As an Admin Assistant, you will be trained to in the following areas:

• Tolls / Fines / Taxation: Liaising with the relevant team members and customers to ensure Toll Charges, Parking and Speeding Fines and Motor Tax Renewals are processed.
• Sales Support: Assisting the sales team with vehicles sales process and removal of vehicle from systems.
• Reconciliation: Undertaking Credit Card Reconciliation
• Invoicing: Collate all invoices raised during the month into Master Invoices for Clients, Issue invoices to customers re additional charges.
• Contract Schedule: Update and maintain contract schedule with deletions and additions and advising client of the same.
• Reporting: Undertake comparative reporting on pipeline & vehicle purchases
• Insurance: Monitor and maintain accurate insurance records of customers
• CVRT: Issue CVRT certs to customers & request replacements where required.
• Stationary: Sourcing and Ordering of Stationary for the site.
• New Vehicle Packs: Generate a new vehicle pack for each purchase vehicle and update system.
• Monthly Contract Invoices: Prepare monthly contract vehicle invoices.

REQUIRED EDUCATION, SKILLS, AND QUALIFICATIONS:

• Communication: Demonstrating excellent communication skills
• Computer Proficiency: Exhibiting a high standard of computer literacy, especially in Intermediate Excel (Vlookups, Pivot tables).
• Analytical Skills: Demonstrating strong numeracy, problem-solving, and attention to detail.
• Time Management: Proactively managing one’s own time efficiently.
• Problem-Solving: Maintaining a solutions-oriented mindset.
• Licence: Holding a clean and valid driving license.
• Accounts Experience: Having at least 1 years of previous experience in an accounts department
• System: Experience with Fleet Kompact / Key Loop is a significant advantage.

TO APPLY FOR THIS ROLE OR TO FIND OUT MORE INFORMATION, PLEASE FILL OUT OUR CONTACT FORM HERE

Job Types: Full-time, Permanent

Schedule:

• Monday to Friday

Work authorisation:

• Ireland (required)

Work Location: In perso

Responsibilities Include but Are Not Limited To: As an Admin Assistant, you will be trained to in the following areas:

• Tolls / Fines / Taxation: Liaising with the relevant team members and customers to ensure Toll Charges, Parking and Speeding Fines and Motor Tax Renewals are processed.
• Sales Support: Assisting the sales team with vehicles sales process and removal of vehicle from systems.
• Reconciliation: Undertaking Credit Card Reconciliation
• Invoicing: Collate all invoices raised during the month into Master Invoices for Clients, Issue invoices to customers re additional charges.
• Contract Schedule: Update and maintain contract schedule with deletions and additions and advising client of the same.
• Reporting: Undertake comparative reporting on pipeline & vehicle purchases
• Insurance: Monitor and maintain accurate insurance records of customers
• CVRT: Issue CVRT certs to customers & request replacements where required.
• Stationary: Sourcing and Ordering of Stationary for the site.
• New Vehicle Packs: Generate a new vehicle pack for each purchase vehicle and update system.
• Monthly Contract Invoices: Prepare monthly contract vehicle invoices