Administrative Assistant

at  NAV Canada

Job Posting Title
Administrative Assistant
Job Category
Executive/Administrative Assistant, Professionals
Language Requirements
Bilingual / Bilingue
In the event a qualified bilingual candidate is not found, a qualified unilingual candidate will be considered. / Dans l’éventualité où un candidat bilingue qualifié n’est pas disponible, un candidat unilingue qualifié sera considéré.
Flexible Work Agreement Type
Hybrid / Hybride
Posting End Date
2024-09-09
Job Grade
P1
Pay Range
Commensurate with Experience / Selon l’expérience
Job Summary
The Administrative Assistant is accountable for the provision of an administrative support system to both Head Office and regional offices including the coordination of priority actions, correspondence control, inter-departmental liaison, and the provision of advice, intelligence, and interpretations.
Job Description

What NAV CANADA offers you:

• Challenging, team-oriented work environment
• Competitive compensation and flexible benefits
• Opportunities for growth and development
• Flexible work arrangements
• Diverse and inclusive workforce

In this role you will:

• Ensure the smooth flow of information and that action items or issues are dealt with as per established deadlines. Prioritize and delegate urgent issues to appropriate Manager(s).
• Be responsible for general administrative services and office management within the business unit.
• Be responsible for producing and managing sensitive material for management teams within the business unit.
• Collaborate with and act as back-up to other administrative assistants within the team.
• Identify opportunities to streamline services and processes.
• Manage the schedules of senior leaders, including travel arrangements, and responding to their direction.
• Responsible for the planning and coordination of meeting logistics and providing support during special events, as required.
• Daily communication with internal and external contacts, typically at the senior management level and within the respective management team.
• Act as a point of direct contact with external stakeholders, the incumbent has an active role in the fostering/promoting of the NAV CANADA brand.

What you bring:

• Community College Diploma or Undergraduate Degree in administration or related field. In lieu of the diploma/degree, a combination of relevant administrative and/or experience is acceptable.
• Minimum 5 years experience and knowledge working as an administrative assistant in an office environment and supporting senior level management responsibilities.
• Experience in taking minutes and capturing action items, as well as drafting/preparing quality correspondence and presentation materials considered an asset.
• Advanced knowledge of MS Office Suite, and Teams. Experience working with Workday an asset.

How others describe you:

• Excellent attention to detail.
• Strong verbal and written communication skills.
• Strong interpersonal skills, ability to influence, tactful, diplomatic, discrete, punctual, dependable and displays good judgement.
• Excellent customer service skills with the willingness to help and assist internal and external stakeholders.
• Shows initiative, autonomy, and possesses self-managing skills, capable of working both independently with minimal direction, and positively and collaboratively in a team environment.
• Flexible and adaptable with the ability to respond to shifting priorities and tight deadlines. Works well under pressure.
• Strong planning, organizing, and prioritization skills.

Working Conditions:

• This position is Hybrid and is eligible for a flexible work arrangement (minimum 3 days onsite). This position is based out of our Head Office location, however the successful candidate may be asked to travel between our sites in the NCR, as required.

NAV CANADA is committed to building a skilled, diverse workforce reflective of Canadian society. If you do not believe that you match every job requirement listed on this job posting, we still encourage you to apply. NAV CANADA encourages a culture of learning and growth, and recognizes that although some technical skills are mandatory, many others can be taught.
Our Company strives to create an inclusive and barrier-free selection process and work environment. If you require accommodations during this competition process, please ensure that you inform the interview coordinator or hiring manager of any accommodation measures you may require. NAV CANADA will provide accommodations throughout the recruitment and selection process to applicants with disabilities as required.
The successful candidate must meet the security requirement of the position and be legally able to work in Canada.
We thank all applicants for their interest; only those selected for an interview will be contacted.
-

• Ensure the smooth flow of information and that action items or issues are dealt with as per established deadlines. Prioritize and delegate urgent issues to appropriate Manager(s).
• Be responsible for general administrative services and office management within the business unit.
• Be responsible for producing and managing sensitive material for management teams within the business unit.
• Collaborate with and act as back-up to other administrative assistants within the team.
• Identify opportunities to streamline services and processes.
• Manage the schedules of senior leaders, including travel arrangements, and responding to their direction.
• Responsible for the planning and coordination of meeting logistics and providing support during special events, as required.
• Daily communication with internal and external contacts, typically at the senior management level and within the respective management team.
• Act as a point of direct contact with external stakeholders, the incumbent has an active role in the fostering/promoting of the NAV CANADA brand