Administrative Assistant of Rehabilitation Department

at  Elizabeth Seton Childrens

JOB FUNCTIONS

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

• Understands and promotes Elizabeth Seton Children’s Mission, Vision, and Core Values to ensure application with organizational policies and procedures.
• Schedules Rehabilitation appointments and enters data in scheduling system.
• Assists with collection, organization, internal filing, and copying of Rehabilitation documentation.
• Verifies insurance authorization prior to scheduling all appointments inclusive of Saturday aquatic program.
• Follows up with all “no show” in a timely manner.
• Confirms therapy appointments as needed.
• Notifies Director, Managers, and all appropriate staff of impending expiration of services.
• Assists with maintaining treatment plan records.
• Maintain transportation logs, obtains and faxes prescriptions, and follows up with phone call to secure transportation for patients.
• Assists with translation involving Spanish speaking patients/parents as needed.
• Calls to set up appointments inclusive of Saturday aquatic program.
• Takes messages as required or redirecting call when appropriate.
• Assists with answering phones in absence of Medical Secretary.
• Assists with covering front clinic desk if possible when needed.
• May be asked to perform other tasks from time to time as determined by administration.

NOTE: This job description is not intended to be all-inclusive and may be subject to change and/or additions. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
Qualifications:

EDUCATIONAL REQUIREMENTS:

• Minimum of High School diploma or equivalent required.
• College Degree preferred.

Experience:

• Minimum 1 year of experience in Office related skills
• Competent PC skills, including word processing, Excel spreadsheets (Microsoft office environment).
• Bilingual preferred.

EMPLOYEE REQUIREMENTS:

• Must be able to read, write, speak, and understand the English language fluently.
• Must meet or exceed all health standards and requirements for the position as established by NYDOH and all other regulatory agencies.
• Must meet the general health requirements set fourth by the policies of this Center which includes a medical and physical examination.

PURPOSE OF YOUR POSITION

To provide administrative support to managers and supervisors in the Rehabilitation Department.

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

• Understands and promotes Elizabeth Seton Children’s Mission, Vision, and Core Values to ensure application with organizational policies and procedures.
• Schedules Rehabilitation appointments and enters data in scheduling system.
• Assists with collection, organization, internal filing, and copying of Rehabilitation documentation.
• Verifies insurance authorization prior to scheduling all appointments inclusive of Saturday aquatic program.
• Follows up with all “no show” in a timely manner.
• Confirms therapy appointments as needed.
• Notifies Director, Managers, and all appropriate staff of impending expiration of services.
• Assists with maintaining treatment plan records.
• Maintain transportation logs, obtains and faxes prescriptions, and follows up with phone call to secure transportation for patients.
• Assists with translation involving Spanish speaking patients/parents as needed.
• Calls to set up appointments inclusive of Saturday aquatic program.
• Takes messages as required or redirecting call when appropriate.
• Assists with answering phones in absence of Medical Secretary.
• Assists with covering front clinic desk if possible when needed.
• May be asked to perform other tasks from time to time as determined by administration