Administrative Assistant & Office Coordinator

at  Aegis Brands

ADMINISTRATIVE ASSISTANT & OFFICE COORDINATOR

Are you extraordinary at what you do and looking for a great place to apply all those traits that make you an amazing individual? Join the team at Aegis Brands as an Administrative Assistant & Office Coordinator, reporting directly to the President & CEO. Aegis Brands is a thriving organization that is growing and expanding nationally. We offer a dynamic, high-performance culture with exceptional team members where you can grow your career and maximize your potential. A competitive compensation and benefits package can be yours along with the opportunity for extended weekends and industry-leading vacation schedules. We will support you in your professional development and nurture your career with us. We are proud of the company culture we have created and would love you to be a part of it!

DESIRED SKILLS & ATTITUDE

• Positive and motivated individual who thrives in an entrepreneurial, fast paced environment
• Eye for detail and strong organizational skills
• Excellent communicator with strong negotiation and dispute resolution skills
• Ability to adapt to change and consistently meet deadlines
• Ability to perform with exceptional integrity, striving to do the right thing and help to create an environment built on trust, honesty, and respect

QUALIFICATIONS & EXPERIENCE

• 3 year’s related work experience in an administrative support role/Executive Assistant role in a similar environment
• Completion of post-secondary education in office administration or combined education and experience equivalent
• Superior computer skills working with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Demonstrated ability to exercise sound judgement, operate independently and be disciplined in achieving work goals with minimum supervision
• Strong interpersonal, communication and writing skills
• Excellent organizational skills and attention to detail
• Experience in leading or participating in the organization and management of large-scale events
  This is a full-time position with a salary commensurate with qualifications and experience. All qualified candidates are encouraged to apply.
  Aegis Brands strongly believe in an inclusive culture and having diverse colleagues. We are an equal opportunity employer and should you require an accommodation at any point in our recruitment process, or need this job posting in an alternative format, please let us know.
  We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.
  JOB TYPE: Full-time
  JOB LOCATION: 703 Evans Ave, Etobicoke, ON

A key member of the Home Office Team, this position primarily provides executive administrative support to the President & CEO, provides administrative assistance to the Senior Leadership Team, and manages and acts as the first point of contact within Home Office.

• Providing administrative support for the President & CEO including (but not limited to) document preparation, scheduling meetings and managing calendars, making travel arrangements and dealing with expenses;
• Planning and attending meetings, preparing agendas and other materials, completing minutes and ensuring follow-up on items at various meetings;
• Taking a lead role in organizing and managing large scale events;
• Providing administrative support for special projects and initiatives;
• Managing Franchise relationships in a professional manner, both external and internal;
• General administrative duties such as data entry, scanning, copying, and preparing and editing correspondences and materials;
• Providing general reception duties on the phone and at the front desk;
• Supporting the functioning of the office space at 703 Evans Avenue;
• Managing the ordering of all office supplies & equipment;
• Responsible for ensuring that all incoming phone calls and emails are handled and directed in a pleasant, courteous, efficient manner including some guest concerns;
• Responding to information queries in a timely manner; and
• Other duties assigned.