administrative assistant - office

at  Interprovincial Corrosion Control Company Limited

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week
• Education: College/CEGEP
• Experience: 3 years to less than 5 years
• or equivalent experience

COMPUTER AND TECHNOLOGY KNOWLEDGE

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• MS Office

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

• Record and prepare minutes of meetings, seminars and conferences
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Administrative and office activities
• Perform administrative tasks
• Perform clerical duties, such as filing and sorting and distributing mail
• Maintain filing system
• Document and prepare invoices and work orders
• Process files and paperwork
• Prepare price quotations
• Prepare and track work orders
• Establish work priorities and ensure procedures are followed and deadlines are met
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Work in a multidisciplinary environment