Administrative Assistant, Office of Scientific Research Management

at  Memorial Sloan Kettering Cancer Center

Pay Range: $25.65-$38.42 Company Overview:
The people of Memorial Sloan Kettering Cancer Center (MSK) are united by a singular mission: ending cancer for life. Our specialized care teams provide personalized, compassionate, expert care to patients of all ages. Informed by basic research done at our Sloan Kettering Institute, scientists across MSK collaborate to conduct innovative translational and clinical research that is driving a revolution in our understanding of cancer as a disease and improving the ability to prevent, diagnose, and treat it. MSK is dedicated to training the next generation of scientists and clinicians, who go on to pursue our mission at MSK and around the globe.
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Job Description:
Exciting Opportunity at MSK: We are looking for an Administrative Assistant to join our team to provide administrative and operational support to the Office of Scientific Research Management (OSRM) project coordinator team.

KEY QUALIFICATIONS:

• High school degree and 4+ years of administrative work experience or a bachelor’s degree and 2-4 years of administrative work experience, experience in a healthcare environment preferred
• The ability to work proactively & independently and follow through on projects
• Excellent Microsoft Office software skills (Word, Excel, PowerPoint, Outlook) Experience with both PC and Mac software strong preferred & familiarity with FileMaker database is a plus
• Outstanding communication & interpersonal skills

Core Skills:

• Adept at developing constructive and cohesive working relationships with colleagues throughout the institution and presenting a professional demeanor.
• Flexible to adapt to new projects as required for the support of the group and capable of successfully prioritizing tasks.
• An effective communicator, with good organization skills, and digital literacy.
• A good decision-maker, with proven success at taking initiative and making timely decisions that keep the organization moving forward.

• Under general supervision, perform administrative tasks in support of SKI & HOPP program activities including directing calls, scheduling meetings, updating calendars and answering email inquiries in a timely manner, ordering office supplies, updating departmental website and documentation, and greeting/escorting visitors.
• Manage the calendar for department seminars and events and assist with planning and coordinating seminars, receptions, and events.
• Coordinate and prepare documents, including fliers and agendas for visiting speakers, proofreading, and editing text for accuracy.
• Prepare travel, financial, and HR-related paperwork, and inputting and tracking information in FileMaker databases.
• Arrange for appropriate meeting space and set up given meeting/seminar requirements (e.g., food ordering, technology devices, etc.).
• Prepare & proofread documents including memos, reports, presentations, and manuals as requested.