Administrative Assistant, OMERS Ventures

at  OMERS

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Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be — and deliver — your best.
We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 600,000+ members, placing their best interests at the heart of everything we do.
Join us to accelerate your growth & development, prioritize wellness, build connections, support the communities we live and work.
Don’t just work anywhere — come build tomorrow together with us.
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We are currently looking for an exceptional Administrative Assistant to join our OMERS Ventures team in Toronto. In this role, you will have the opportunity to support a group of focused and energetic executives with a varied portfolio. Your positive attitude and superior organizational, project management and problem-solving skills will be key to your success in this role.
You will be a key member of an engaged, fun, and highly ambitious team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing our founders, co-investors and colleagues as genuine partners.

AS A MEMBER OF THIS TEAM, YOU WILL BE RESPONSIBLE FOR:

• Calendar management, travel arrangements, scheduling meetings and planning events for the team
• Co-ordination of meetings and events including agenda development and distribution, reservation of meeting rooms, as well as preparation and distribution of supporting documents
• Information management to help manage proposals, inquiries and appropriate distribution of research
• Building strong relationships across the organization by partnering with internal and external stakeholders
• Prioritize conflicting needs, handle matters expeditiously, proactively and follow-through on projects
• Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and making adjustments to plans as required
• Administration of confidential files and presentations
• Document production including creation of presentations, proposals, and other documents
• Processing invoices and preparing expense claims through internal applications

TO SUCCEED IN THIS ROLE, YOU HAVE:

• 5 years’ experience supporting executive leaders (within a startup or scale-up is preferable)
• A positive ‘can-do’ attitude and strong teamwork ethic
• A post-secondary education (college or university) is preferred
• Proven time management skills with the ability to prioritize, organize and multitask
• Possess superior proficiency in Microsoft Suite
• Experience navigating and collaborating through a broader suite of digital tools such as Microsoft Teams, SharePoint, Airtable, etc.
• Demonstrates superior customer service skills and possess a relationship builder mentality
• Have experience working in a fast-paced environment
• Act as the liaison between internal departments i.e. IT, Accounting, etc.
• Ability to work independently and collaboratively, and take initiative when completing tasks
• Strong attention to detail when drafting and editing business documents, communications, and presentations
• Strong sense of judgement, tact and ability to handle highly confidential matters
• Possess exceptional oral and written communication skills
• Drive to achieve results and continuously strive to deliver the highest performance through creative thinking
• Ability to adapt and evolve in a dynamic organization that is constantly changing
• Have flexibility to work extra hours on occasion and sometimes on short notice
  We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. Due to the nature of this role you will be required to come in to the office 4 days per week.
  As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities we live and work — and the members we proudly serve.
  From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs