Administrative Assistant

at  One Community Health CA

ADMINISTRATIVE ASSISTANT

Responsible for performing and supporting a variety of administrative and clerical duties within the Administration Department. Ensure that all administrative tasks are completed accurately and in a timely manner.

EDUCATION/EXPERIENCE REQUIRED:

• High school diploma or equivalent required. Associates Degree in business or health administration or related field preferred or equivalent experience.
• At least two years’ experience in an administrative or healthcare setting preferred.
• Microsoft Office proficiency and other relevant software.
• Valid CA Driver License

Preferred

• Must be able to type 50 wpm.
• EPIC experience a plus, but not required.
• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to work effectively with all staff.

ESSENTIAL FUNCTIONS:

• Greet and assist visitors, answer phone calls, and respond to emails.
• Schedule appointments, arrange meetings, and maintain calendars as assigned.
• Mail receipt, sort and distribution working with Facilities Department to ensure timely management of all incoming/outgoing mail.
• Work with Facilities Department staff to ensure all office machines are kept in good condition.
• Assist in event planning as assigned.
• Manage inventory, ordering and stocking supplies, equipment, and other materials as needed.
• Provide administrative support for special projects, committees, and other initiatives as needed.
• Monitor conference room bookings ensuring that rooms are readied for each user.
• Monitor and organize open space in Administration common areas and staff rooms.

ADDITIONAL DUTIES

• Backup to other assistants as needed.
• Work with Facilities Department to keep the front reception and kitchen stocked with supplies and organized.Other duties as assigned.