Administrative Assistant

at  ONESECURE ASIA PTE LTD

We are looking for an Administrative assistant to ensuring proper flow of office procedures, and supports the business by carrying out common office duties across. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Other responsibilities include:

• Communicates with relevant agencies to produce travel itineraries for business directors and employee events
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Assists in planning and arranging events, including organising catering
• Handles expenses and billing cycles
• Answers phone calls and transfers them as necessary
• Drafts, formats, and prints relevant documents
• Manages staff expense requests
• Creates agendas and takes meeting notes
• Assists in purchase orders, sales orders, quotations, and invoicing
• Manage company communications, meetings, calendar, office supplies, records, office, bills and expenses

QUALIFICATIONS:

• 3 to 5 years experience
• Must have strong office and administrative skills and strong people skills
• Prior office management experience preferred
• Strong attention to detail
• Ability to work without supervision
• Excellent time management skills
• Strong prioritisation and organisation skills
• Ability to handle highly confidential information
• Strong record keeping skills
• Presentation skills, including welcoming guests to events
• Ability to multitask

• Communicates with relevant agencies to produce travel itineraries for business directors and employee events
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Assists in planning and arranging events, including organising catering
• Handles expenses and billing cycles
• Answers phone calls and transfers them as necessary
• Drafts, formats, and prints relevant documents
• Manages staff expense requests
• Creates agendas and takes meeting notes
• Assists in purchase orders, sales orders, quotations, and invoicing
• Manage company communications, meetings, calendar, office supplies, records, office, bills and expense