Administrative Assistant

at  Ontario Health atHome

Job Description:
Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.
As an Administrative Assistant, you will be responsible for providing confidential administrative support to, and completing research on, a variety of topics for the Managers of Patient Services. This includes preparation of presentations, reports, correspondence, and coordination of meetings and calendars. Working both independently and in a team environment, the Administrative Assistant works in a fast-paced environment while maintaining accuracy and reliability of work performed.
This is a permanent full time position in our London location.

What will you do?

• Prioritize information needed, and prepares briefing materials and background documents for meetings or pending decisions for the Manager.
• Prepare agendas and takes minutes at meetings.
• Act as a liaison in matters involving committees of the Manager and matters requiring interdepartmental coordination.
• Prioritize and manage the Manager’s calendar, set up meetings on the Manager’s behalf and resolve scheduling conflicts.
• Handle logistics for travel, accommodation, seminars, meetings and presentations.
• Directly respond or coordinate responses to requests for information from internal/external parties.
• Develop and maintain a document management system.
• Complete projects as assigned.
• Maintain status reports for departmental projects.
• Initiate and maintain data management reports and provide analysis for Manager’s review.

What must you have?

• Greater than one (1) year Post-secondary diploma in Administration or Business or a related field
• Greater than one (1) year of experience providing a variety of complex administrative services to a team.
• Experience in a health care environment considered an asset.
• Demonstrated verbal and written communication skills to communicate effectively with staff at all levels, including the public and to prepare/edit drafts.
• Demonstrated time management, organizational, and attention to detail skills and abilities to prioritize multiple, often conflicting demands.
• Demonstrated ability to work under pressure and meet deadlines.
• Ability to organize and prioritize assignments based on knowledge of Ontario Health atHome South West, as well as functional and portfolio areas to work effectively and efficiently for a number of staff with differing work styles.
• Basic knowledge of Ontario Health atHome business strategies, objectives, priorities, and programs.
• Basic understanding of the Ontario Health atHome’s stakeholders as well as overall issues and priorities within the health care sector.
• Knowledge of commonly accepted office and administrative practices, processes and procedures (e.g. file maintenance, customer service etc.).
• Comprehensive knowledge of and proficiency with Windows-based hardware/software and inter/intranets.
• Ability to use MS Office applications (e.g., Outlook, Word, Excel, PowerPoint, SharePoint etc.), and other computer programs such as Adobe Acrobat Standard.
• We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

What would give you the edge?

• Ability to speak French or another second language

What do we offer?

We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

• Attractive comprehensive compensation packages and benefits
• Valuable development opportunities
• Membership in a world class defined benefit pension plan

Who we are
We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, primary care providers, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.
If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.
Equity, Inclusion, Diversity and Anti-Racism Commitment
Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.

• Prioritize information needed, and prepares briefing materials and background documents for meetings or pending decisions for the Manager.
• Prepare agendas and takes minutes at meetings.
• Act as a liaison in matters involving committees of the Manager and matters requiring interdepartmental coordination.
• Prioritize and manage the Manager’s calendar, set up meetings on the Manager’s behalf and resolve scheduling conflicts.
• Handle logistics for travel, accommodation, seminars, meetings and presentations.
• Directly respond or coordinate responses to requests for information from internal/external parties.
• Develop and maintain a document management system.
• Complete projects as assigned.
• Maintain status reports for departmental projects.
• Initiate and maintain data management reports and provide analysis for Manager’s review