Administrative Assistant

at  PAPEDAWSON ENGINEERS

Houston, TX 77042, USA -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate17 Dec, 2024Not Specified20 Sep, 20245 year(s) or aboveCommunication Skills,Bluebeam,Adobe Acrobat,Interpersonal SkillsNoNo
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Description:

Overview:
This position will provide administrative support to multiple engineering project teams.

LI-SE1

Responsibilities:

  • Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets and memorandums using MS Office Suite
  • Assist multiple project managers and Vice Presidents with any documentation necessary for the timely delivery of projects
  • Process and distribute confidential and sensitive information/documents
  • File, retrieve and scan corporate documents, records and reports
  • Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested
  • May prepare meeting agendas and coordinate catering for luncheons, celebrations and client or internal meetings
  • Performs other duties as assigned

Qualifications:

  • 5 years’ experience in a similar administrative support role
  • Previous experience in an administrative role handling highly sensitive and confidential information
  • Exceptional communication skills, both oral and written
  • Effective interpersonal skills with any level of employee within an organization
  • Must be proficient in MS Office Suite and Bluebeam or Adobe Acrobat
  • Must be able to meet deadlines and respond professionally to changing work assignments and priorities
  • High level of accuracy in work product; extremely detail oriented
  • Ability to work independently and as a self-starter with a high level of initiative
  • Must be dependable and reliable
  • Must be able to work 8 am to 5 pm, Monday through Friday; occasional overtime as requested or needed

Preferred Qualifications:

  • Bachelor’s degree
  • AEC Industry experience

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Responsibilities:

  • Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets and memorandums using MS Office Suite
  • Assist multiple project managers and Vice Presidents with any documentation necessary for the timely delivery of projects
  • Process and distribute confidential and sensitive information/documents
  • File, retrieve and scan corporate documents, records and reports
  • Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested
  • May prepare meeting agendas and coordinate catering for luncheons, celebrations and client or internal meetings
  • Performs other duties as assigne


REQUIREMENT SUMMARY

Min:5.0Max:10.0 year(s)

Human Resources/HR

HR / Administration / IR

HR

Graduate

Proficient

1

Houston, TX 77042, USA