Administrative Assistant

at  Paragon Systems Inc

MINIMUM QUALIFICATIONS:

• Must be a U.S. citizen
• At least 18 years of age
• High School Diploma or G.E.D.
• 3+ years of experience in Administrative Support
• Knowledge of government contracting a plus
• Excellent verbal and written communication skills with staff and the public
• Strong interpersonal skills
• Must have courteous telephone manner
• Understand and follow standard operating procedures, to perform duties in a professional manner and appearance
• Good judgment decisions within proper policy and procedures
• Strong attention to detail
• Excellent time management skills
• Ability to prioritize and complete conflicting duties
• Ability to operate successfully in a team environment

• Review time and attendance sheets, wage computation and other information to detect and reconcile payroll discrepancies;
• Compute wages and review time and attendance and enter data into the computer (TrackTik database);
• Review, code and forward billing documents to the Finance Department according to company guidelines.
• Obtain, record and forward request entry into the HRIS data for each employee on contract, including information such as addresses, absences, FMLA requests, requests for terminations and notifies CIFSO and FSO of all terminations.
• Process new hires through HMS, finger printing new hires/incumbents for licensing purposes, maintaining an extensive local training matrix tracking nearly 25 items per individual.
• Maintain employee personnel and medical files.
• Compile employee data and enter employee data into TAMS (Training Academy Management System)
• Generate weekly manning reports for CIFSO;
• Various administrative duties such as filing, faxing documents, and typing correspondence.
  EQUIPMENT/ COMPUTER SKILLS: Good working knowledge of all Microsoft Office Suite (Word, Excel, Outlook).