Administrative Assistant - Part Time

at  HOATalent

(https://gateshudson.com/community-management/)

Overview: Join Gates Hudson Community Management (GHCM), where professional growth meets a positive and supportive work environment. As a leading community management firm, GHCM is dedicated to providing quality service through an experienced and knowledgeable team. Our unique policies, up-to-date financial and management reports, and emphasis on training and leadership skills set us apart in the industry.

• Core Values and Mission Statement: At GHCM, our mission is to deliver exceptional service to our clients by maintaining a skilled and professional management team. Our core values revolve around fostering a positive and collaborative work culture, encouraging innovation, and providing ongoing learning and skill development opportunities.
• Work Culture: GHCM embraces a collaborative and innovative work culture through an open-door policy, a mentoring program, and a flexible, friendly family environment. We believe in listening to our team members and promoting a positive, supportive workplace for everyone.
• Why GHCM? Consider a career at GHCM if you seek a professional, learning-centric environment. We value candidates who are eager to learn, communicate effectively, and prioritize customer service. GHCM invests in ongoing education, training, and mentoring, paying for all education costs to support career growth and advancement opportunities.
• Employee Feedback and Communication: GHCM maintains an open line of communication through regular training, meetings, and an open-door policy. We encourage employee feedback and believe in transparent and frequent communication.
• Diversity, Equity, and Inclusion: GHCM is committed to diversity, equity, and inclusion in the workplace. We foster a diverse and inclusive environment and value the contributions of every team member.
• Perks and Benefits: GHCM stands out with unique perks and benefits, such as the full coverage of manager education, including CAI. We prioritize work-life balance through flexible work arrangements, including work-from-home options and flexible hours.
• Community Involvement: While we currently support charities, GHCM is actively working to develop a more robust community involvement program to give back to our communities.
• Success Stories: Many GHCM employees have successfully advanced in their careers, with examples of receptionists reaching senior-level positions. Our commitment to professional development and training has empowered numerous success stories within our team.

If you are a professional seeking a dynamic career with opportunities for growth, learning, and a supportive work environment, GHCM welcomes you. Join us and be a part of our journey to excellence in community management.

EXPERIENCE:

• Associate Degree or higher preferred
• 2+ Years experience in Association Management preferred
• Demonstrates advanced knowledge of Microsoft Office: Excel, Word
• Effective written and verbal communication skills.
• Action and results-oriented, enthusiastic.
• Excellent customer service skills and ability to multi-task in a fast-paced environment.
• Experience with a high workload volume while also knowing when to ask for help and ask questions when the information is unfamiliar.

ABOUT THE ROLE: HOURS - 9AM-5PM, 3 DAYS PER WEEK. THIS ROLE WILL MOVE TO FULL-TIME IN 2025.

We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting with daily office needs and managing our company’s general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

TASKS:

• Answer phones
• Greet residents and assist with questions
• Update unit files
• Process parking and pool applications
• Respond to owner emails
• Assist in preparing meeting packets
• Inspect units for violations and manage the violation process at each step
• Post required notices in buildings
• Assist with community event preparations and attend events as needed (approximately 3 per year)