Administrative Assistant part-time up to 60%, temporary for 9 months (d/f/m)

at  Sandoz

Sandoz is going through an exciting and transformative period as a global leader and pioneering provider of sustainable Generic and Biosimilar medicines.
Now as an independently listed company, Sandoz aims to increase its strategic focus, operate with greater agility, set clearer business objectives, enhance shareholder returns, and strengthen its culture for us, the Sandoz associates. This is an exciting time in our history, and by creating a new and ambitious path, it will provide a unique opportunity for us all, both professionally and personally.
Join us as a Founder of our ‘new’ Sandoz!

Essential Requirements:

• Degree in Business Administration or equivalent (e.g. other vocational qualification)
• Previous experience in administrative role
• Excellent administrative skills
• Very good written and spoken English
• Knowledge of other languages (e.g. German) is an advantag

YOUR KEY RESPONSIBILITIES:

Your responsibilities include, but not limited to:

• Provide administrative support for the senior leaders of Sandoz Technical Operations-STO (Global Head of Quality, Head of Engineering, Head of Manufacturing and Head of Finance) e.g. in the following aspects:
• Calendar management
• Travel arrangements and reimbursements
• Meeting arrangements/management of meeting requests with all other departments
• Booking of office space for team meetings
• Recording and preparing minutes of the monthly STO Quality Assurance team call
• Point of contact for new joiners, to meet & greet, acting as “buddy” and supporting with their set up in the respective areas, general questions, desk assignment and IT hardware
• Collect, store and maintain all auditable documentation as per Sandoz Internal Standards including job profiles and organization charts
• Update and collect slide decks for the Quality Leadership Team, as well as quarterly Balcony meetings/calls, and take meeting minutes when required; support with meeting agenda
• Maintain the STO Quality Assurance Sharepoint (single point of contact for granting access, maintaining folders and uploading new files for monthly performance, communication and collaboration)

WHAT YOU’LL BRING TO THE ROLE:

Essential Requirements:

• Degree in Business Administration or equivalent (e.g. other vocational qualification)
• Previous experience in administrative role
• Excellent administrative skills
• Very good written and spoken English
• Knowledge of other languages (e.g. German) is an advantage