Administrative Assistant, Perth

at  FTI Consulting Inc

QUALIFICATIONS & EXPERIENCE

• 1-2 years’ experience in a corporate administrative role (financial/professional services preferred)
• Completed Year 12/ HSC or equivalent
• Highly computer literate, including strong knowledge of MS Office suite (Outlook, Word, Excel, PowerPoint)
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• Reporting & administrative writing skills
• Strong problem-solving skills and the ability to work on initiative
• A “can do” and enthusiastic attitude
• Attention to detail
• Professional manner and excellent telephone skills
• This role will require travel to client and FTI offices
• Unrestricted working rights in Australia

WHO WE ARE

FTI Consulting is the world’s leading expert-driven consulting firm. Over the last 40 years, FTI Consulting experts have served as the trusted advisor to Fortune 500 companies and the world’s leading law and private equity firms when they are facing their greatest opportunities and challenges. Our strong performance and continued success are a direct reflection of the ambition, energy and commitment of our talented professionals across the globe to make a positive impact for our clients and communities.
At FTI Consulting, you’ll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.
Are you ready to make your impact?

ABOUT THE ROLE

We support FTI Consulting’s daily activities at the most essential levels. The aim is to provide administrative support to the Perth office and act as an administrative resource to the Executive Assistants.

WHAT YOU’LL DO

The Administrative Assistant role is an integral part of the office. In this role, you will be the go-to person for general office and administration queries, like:

• Support multiple Managing Directors with their expenses, travel and general administration
• Provide administration support to all office staff as needed, including taking notes in meetings as needed
• Work with other members of the administrative team to improve administrative processes and effectiveness
• Conduct company searches and conflict checks
• Assist with banking by depositing cheques
• Conduct and manage filing, storage and archiving (manual, electronic and offsite)
• Word processing, preparing reports and presentations
• Coordinate employees’ first and last-day requirements across the Perth office
• Maintain telephone and internal staff listsConduct printing, scanning and photocopying as requested
• Update client database
• Process accounts payable invoices
• Work with IT on all equipment and troubleshooting queries
• Taking phone calls and distributing messages
• Mail, deliveries and arranging couriers
• Manage meeting room bookings and setup
• Greet and welcome FTI visitors and clients to the office
• Act as a fire warden
• Assist with ad hoc administrative duties as needed

Office Maintenance Responsibilities

• Assist with building management work requests
• Maintain stationery stock and refresh as needed
• Manage catering and kitchen stock and refresh as needed
• Maintain a clean and tidy office and kitchen at all times (empty dishwasher, restock fridge and restock and clean coffee machine)

Office Culture

• Organise in-office social activities such as morning teas, staff birthday festivities, employee milestones, etc.
• Assist with organising social events (e.g. Corporate Social Responsibility “CSR” events, Christmas Party, etc.)