Administrative Assistant Posts

at  South Wales Fire and Rescue Service

STANDARD SERVICE REQUIREMENTS:

• To attend in-house and external training courses as required.
• Any other duties commensurate with the grade and post.
• To co-operate fully with any scheme or pilot scheme that shall be

introduced within the department or across the Service.

• To implement the principles of the Service’s Equal Opportunities and

Diversity Policies and Welsh Language Schemes whilst carrying out the

above duties.

• To adhere to Health & Safety Legislation/Relevant Service Policies and

Procedures and to take reasonable care for the health and safety of
yourself and other persons who may be adversely affected by your
acts/omissions.

MAIN PURPOSE OF THE POST

To provide general administrative support service to the SWFRS.

DUTIES AND RESPONSIBILITIES:

1. To provide general administrative support in relation to the department
   and across the organisation, where appropriate. Including
   photocopying, scanning, faxing, filing, shredding and other similar
   administrative tasks, as required.
2. To provide a comprehensive word processing facility to include letters,
   memoranda and reports, etc.
3. To formulate response to verbal and written information requests from
   other parties, whether internal or external to the SWFRS.
4. To undertake general maintenance and upkeep of files, filing systems
   and databases including the creation of new files, management of old
   and live files (both manual and electronic).
5. To provide general administrative support and assistance to other
   members of staff/departments relating to support at meetings, hearings
   and appeals, if required.
6. To caretake departmental mailboxes and online systems answering
   queries and actioning requests as and when relevant.
7. To upload documents and information to the SWFRS internet and
   intranet pages, where appropriate.
8. To participate in inter-departmental, corporate and external working
   groups and meetings as directed and to liaise with other departments,
   public and outside bodies/organisations, as directed.
9. To work closely with departmental managers and team members as
   directed on projects when appropriate and required.
10. To assist in reviewing opportunities to develop the performance of the
    administrative function including maximising the effective and efficient
    delivery of services in the most cost-effective way.

above duties.

• To adhere to Health & Safety Legislation/Relevant Service Policies an