Administrative Assistant

at  Powell

POSITION SUMMARY

An administrative assistant provides support to ensure efficient operation of an office or department. They perform various administrative tasks, including answering phones, organizing files, attendance, reports, updating documents and information, scheduling appointments, and maintaining office supplies. They also handle correspondence, assist with project management, and coordinate meetings and events. Strong organizational and communication skills are essential for this role. Posted position does not allow for sponsorship or relocation support.

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent
• 0-2 years of previous clerical service

SKILLS, ABILITIES & OTHER REQUIREMENTS

• Computer skills.
• Oral and written communication skills
• Interpersonal skills.
• Ability to understand and follow directions.

PHYSICAL REQUIREMENTS

• Maintaining body equilibrium and agility to prevent falling when walking, standing, crouching, ascending or descending stairs.
• Sitting, standing and walking for long periods of time.
• Typing, punching or applying pressure to an object with fingers and palm.

MORE INFORMATION

This job description outlines the essential functions of the job and does not contain a comprehensive list of all possible responsibilities, tasks, and duties.

• Duties include general clerical, reception, project-based work, and to project a professional company image through in-person, email, and phone interaction.
• Answer telephones and emails, transfer to appropriate staff member
• Take detailed phone messages and forward to appropriate staff member
• Create and modify documents with MS Office tools
• Perform general clerical duties to include, but not be limited to the following: photocopying, faxing, emailing and filing
• Order office and shop supplies as needed
• Coordinate and maintain key records of office personnel, such as cell phone number and company credit card numbers
• Set-up and coordinate meeting spaces and attendee list as may be required
• Support staff in assigned project-based work
• Set-up accommodations for company visitors
• Support the development and updating of QC/QA metrics.
• Set-up accommodations for company visitors
• Build relationships with various internal customers throughout the company; including the QC team, engineering, project management, manufacturing management and shop personnel.
• Regular interaction with: QA Manager, QC Lead, QC Inspectors, Engineering, Project Management, Manufacturing Management, Shop Personnel and Purchasing.
• Ability to work and interact with all levels of the organization.
• Ability to effectively write, speak and generally communicate to engage employees, management, and others in a productive and credible manner
• Exemplify a professional demeanor as well as a demonstrated commitment to continuous improvement of processes.
• Ability to prioritize and manage multiple tasks simultaneously.
• Demonstrate a sense of urgency along with action-oriented work ethic.
• Self-starter with a drive to succeed
• Ability to promote a positive culture.
• Upload Labor hours for project budgets.
• Maintain KPI power point and department reports for weekly operations meeting.
• Communicate the necessary completion of the incomplete documentation with the responsible departments or disciplines and keep a log to check progress.
• Check and verify hard copy documentation is completed and filed electronically
• Update QC Board with updates and changes for real time accuracy.
• Update project status in P6
• Daily attendance activities (approving time, PTO approval, maintaining schedules, etc.)