Administrative Assistant (Quality) - 2633-24

at  University of Southampton

September 2024
Location: Southampton General Hospital
Working Hours: This is a full time role of 35 hours per week however 28 hours would be considered.
Job Purpose: The Southampton Clinical Trial Unit (SCTU) designs, initiates, conducts and analyses high quality national and international clinical trials to directly influence routine clinical practice. SCTU has been awarded full registration with the UK Clinical Research Collaboration and has established quality and regulatory systems to ensure that trials are conducted to the highest standards.
The appointed person will take responsibility, under the direction of the PV and Quality Manager and PV and Coding Officer, to maintain and develop further, SCTU’s quality and regulatory systems. Tasks will be centered around liaison with internal and external research teams, tracking, reporting and filing of quality, contractual and safety documents and setting up new systems to complement those already in place.

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE:

• GCSE/NVQ2 or equivalent level of qualification or experience
• IT Literate to GCSE level;
• Fully conversant with Microsoft Office (in particular MS Word, MS Excel and MS Outlook), web and databases
• Experience in using databases for data entry/finding information. Experience in raising and solving data queries.
• Previous experience in a busy office environment, with customer service experience

OTHER SKILLS AND BEHAVIOURS

• Personal drive and initiative
• Capacity to manage time effectively and a commitment to working to high standards of accuracy.
• Proven ability to multi-task.
• Experience of working in a team and independently.
• Willing to attend courses to update or increase skills

SPECIAL REQUIREMENTS:

• Aptitude for, and interest in setting up systems