Administrative Assistant

at  Reagan Marine Construction

ADMINISTRATIVE ASSISTANT

Reagan Marine Construction, a leading marine construction and repair company located in the picturesque Narragansett Bay area of Rhode Island, is seeking a motivated Administrative Assistant to join our team! As an Administrative Assistant, you will play a crucial role in supporting admin functions with various waterfront projects, ranging from large-scale state and federal marine initiatives to residential pier and dock construction. You will significantly impact administrative functions in marine construction while increasing the efficiency of our office support operation overall. This position offers a dynamic blend of office tasks that will provide challenging opportunities to help our company excel in marine construction.

QUALIFICATIONS:

• Proficient in MS Office
• Previous experience in administrative support positions within the construction industry is preferred.

• Updating project tracking logs (submittal, RFI, procurement)
• Receive, organize, track, and file invoices
• Maintaining office supplies and re-supply as needed
• Coordination with our parent company for cleaner, landlord, and IT support
• Generating and tracking monthly billings
• Assisting with Project Startup for New jobs
• Job startup sheet, organize electronic/physical folders
• Hospital directions, emergency contact list
• Answering phones and messages
• Office filing, organization
• Updating and tracking contracts
• Compiling and tracking estimating leads from electronic sources
• Updating and track business development efforts
• Tracking Weekly equipment hours and maintenance
• Distribution of weekly schedule updates
• Notary support
• Estimating Support