Administrative Assistant & Receptionist

at  Beca

WHO WE ARE

Beca is one of Asia Pacific’s largest independent advisory, design and engineering consultancies. After a century of operation, we have grown from a family-owned business to one of the most progressive, client-centric professional services consultancies in our region. We have more than 3,300 employees in 21 offices around the world and have delivered projects in more than 70 countries.
‘Creative people together transforming our world’ is our vision. It reflects our culture, our aspirations and our purpose - to make every day better. We create value through understanding and delivering successful solutions, exceptional service and our enduring relationships and use our skills and systems to empower innovation; helping our clients shape communities, optimize their assets and streamline their operations.
We’re currently recruiting Administrative Assistant & Receptionist as part of Beca Indonesia office.

ROLE PURPOSE AND KEY ACCOUNTABILITIES

• Provide support to prepare and arrange expatriate formalities (expatriate working permit), starting from RPTKA until permit completed, including but not limited to submission documents on system or doing clarification to related institution (if needed).
• Provide high level administration and office services support as required, including arrangement of company events.
• Depend on location, can be responsible for administration services including facilities management, meeting room bookings, travel coordination, events management, mail distribution, accounts / finance support, archiving, hire cars, catering, couriers, deliveries, security access cards, parking bays, sign in register, internal offices moves and staff relocations.
• Provide front of house professional reception and customer service to internal and external clients.
• Answer incoming voice calls and direct appropriately.
• Develop expert understanding and share knowledge of company preferred voice technology.
• Provide informative, professional and compliant (OHS) support to company visitors

To be successful in this role, you will have:

• Preferably having minimum Diploma Degree with relevant education background.
• Having within 2-4 years working experience in similar role, preferably having experience as admin staff and handling expatriate formalities (this will be added value)
• Excellent writing and verbal communication in English.
• Proficient in MS suite of Apps – Word, Excel, Outlook, PowerPoint etc.
• Able to work in a team as team player with positive attitude.
• Willingness to learn new processes