Administrative Assistant/Receptionist

at  Exp

YOUR WORK ENVIRONMENT AT EXP

EXP’s London office is currently seeking an experienced Administrative Assistant/Receptionist to join their team reporting to the Project Managers. The work hours are from 8:00 am to 5:00 pm.

• Perform standard administrative functions including recaptioning at the front desk
• Reception duties include answering telephone calls and arranging shipment, greeting client, guest and visitor at reception area.
• Edit, construct and format reports, proposals and other technical documents.
• Review Proposals, Standing offer agreement and Draft proposal documents with associated forms, submission, etc.
• Compose and distribute meeting notes, routine correspondence and reports.
• Coordinate meetings of staff, as requested.
• Coordinate travel arrangements.
• Coordinate Technicians fieldwork.
• Assist project managers to prepare invoices.
• Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription and document binding, document scanning.
• Prepare client and proposal documents as requested, including resumes/CVs, specialized tabs for proposals, letters, etc.
• Provide backup/break coverage for the front office including switchboard/reception and front office and customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers.Provide back up support for other admin teams and divisions as necessary.