Administrative Assistant, Receptionist

at  Ledcor

Location: Vancouver, BC, Canada
Date Posted: Nov 6, 2024
Job ID: R22087
Job Status: Full-Time
Description
Job Summary:
You are an Administrative Assistant/Receptionist professional with experience in a fast-paced work environment. As an Administrative Assistant/Receptionist, you will represent Ledcor as the first point of contact for the office in a friendly and professional manner, greeting internal and external clients with the best possible service in mind.
You are starting out in your administrative career and have a proven commitment to customer service. You will work collaboratively with the entire team to contribute to the overall optimal performance of a highly functioning Corporate Head Office. Apply now to join the team in Vancouver, BC.
We are committed to the wellbeing of our employees. Our total rewards package is designed to provide compensation and benefits programs that support your health, wellness, and financial security.
Apply today to become part of our dynamic office services in Vancouver, BC!

Essential Responsibilities:

• Provide daily reception desk coverage
• Provide administrative support to the Office Services group and the Team Lead as required
• Executes daily duties such as answering phones, transferring calls, coordinating mail and courier items, and greeting guests
• Manages and upkeeps the Office Services general mailbox
• Communicates with management, staff, contacts, building maintenance and visitors; and acts as a resource for general inquiries and information
• Assists with the booking of meetings when required, booking resources, and notifying contacts of guests and catering arrivals
• Facilitates cheque pick-ups and exchanges with staff and couriers
• Submit common building maintenance requests as required
• Ensure the cleanliness and inventory of office common areas - kitchens, copy rooms, supply rooms, and boardrooms
• Contact for kitchen orders and inventory supplies
• Manage reports and tracking spreadsheets
• Manage office equipment – photocopiers, printers, shredders, etc.
• Liaise with account representatives
• Verify invoices and compile billings
• Assist in the preparation of meetings and conference calls
• Provide vacation relief for members of the Office Services team

Qualifications:

• Minimum 2 - 3 years of experience in a similar Administrative Assistant/Receptionist or related role
• Ability to work independently as well as in a team
• Creative problem-solving skills
• Excellent verbal and written communication skills
• Enthusiastic, friendly, approachable and team-oriented personality, with a positive attitude
• Ability to effectively multi-task while maintaining a friendly, outgoing and professional attitude
• Ability to manage and set priorities; capable of understanding and following written procedures
• Strong analytical skills with attention to detail and accuracy; strong organizational skills
• Experience with local and international courier shipments an asset
• Confident knowledge of MS Office and an aptitude for learning various systems

Working Conditions:

• This position would require some light lifting, must be able to lift 20 pounds
• Hours: Monday – Friday 8am – 5pm
• Office based out of our Vancouver Office

Additional Information:
Company Description
The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.
But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now!
Employment Equity
At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.
Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page. Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email.
1055 West Hastings St, Vancouver, B

• Provide daily reception desk coverage
• Provide administrative support to the Office Services group and the Team Lead as required
• Executes daily duties such as answering phones, transferring calls, coordinating mail and courier items, and greeting guests
• Manages and upkeeps the Office Services general mailbox
• Communicates with management, staff, contacts, building maintenance and visitors; and acts as a resource for general inquiries and information
• Assists with the booking of meetings when required, booking resources, and notifying contacts of guests and catering arrivals
• Facilitates cheque pick-ups and exchanges with staff and couriers
• Submit common building maintenance requests as required
• Ensure the cleanliness and inventory of office common areas - kitchens, copy rooms, supply rooms, and boardrooms
• Contact for kitchen orders and inventory supplies
• Manage reports and tracking spreadsheets
• Manage office equipment – photocopiers, printers, shredders, etc.
• Liaise with account representatives
• Verify invoices and compile billings
• Assist in the preparation of meetings and conference calls
• Provide vacation relief for members of the Office Services tea