Administrative Assistant & Receptionist

at  Studio Munge

ARE YOU AN OUTGOING AND HIGHLY ORGANISED INDIVIDUAL ENERGISED BY YOUR TEAM’S SUCCESS?

At Studio Munge, we bring spaces to life for some of the world’s most iconic luxury brands and discerning clientele. Our environments are holistically experiential, immersive, and thoughtfully curated, thanks to our ever-expanding scope of work, which includes architecture, landscaping, interior, and product design. Under the close mentorship of Alessandro Munge, our award-winning multidisciplinary collective has built a global reputation for vibrant, purposeful, and narrative-driven designs.
We are currently seeking an exceptional, dynamic, and effective Administrative Assistant & Receptionist to join our team. In this role, your positive attitude and sense of hospitality will be key as you organize and coordinate administrative duties and office procedures at our front desk and within the studio. Your primary responsibility is to foster a welcoming and pleasant work environment, ensuring high organizational effectiveness, communication, and safety.
Key responsibilities include greeting visitors warmly, scheduling meetings and appointments, handling sensitive documents with care, coordinating travel arrangements, managing orders for goods and services, addressing facility needs, and providing general administrative support to the management team and staff. The ideal candidate will have experience with various office software and be adept at managing administrative tasks accurately. This role requires the ability to work both independently and collaboratively, demonstrating strong prioritization skills and problem-solving abilities in our dynamic environment. Ultimately, the Administrative Assistant & Receptionist will ensure the smooth running of the office and help enhance company procedures and day-to-day operations, creating an atmosphere where both staff and clients feel at ease and well-supported.

REQUIRED QUALIFICATIONS

• Minimum of 2 years of office administration or front of the house hospitality experience.
• Industry-related experience preferred i.e. Construction, Development, Architectural, Interior Design, Building/Material Supplier
• Excellent interpersonal communication skills - oral and written.
• Professional presentation.
• Excellent organisational skills and attention to detail.
• Proficiency in Office 365, Adobe suite and Microsoft Outlook, Word, and Excel.
• Accustomed to a fast-paced working environment.

• Providing administrative assistance and front desk support, including scheduling of meetings, and managing calls/correspondence.
• Managing general email and voicemail inboxes.
• Managing boardroom reservations, refreshments for meetings and tidiness.
• Greet clients and visitors at reception with great hospitality.
• Liasing with and sourcing, suppliers/service providers for goods and services.
• Order and coordinate office and kitchen supplies, help ensure general office tidiness and upkeep.
• Arranging shipments, deliveries & couriers.
• Trouble shooting and identifying next steps for facility management/equipment issues.
• Collaborating with leadership to foster a collaborative, friendly, and effective workplace culture.
• Assist with internal office communications and staff team-building communications.
• Assist and plan for staff social events, “lunch and learns”, meetings, etc.
• Assisting with onboarding tasks for new staff.
• Assisting Management with project administration duties and general support as needed.
• Creating, updating, and maintain document templates (in coordination with the Management team).
• Maintaining and organising files (hard copy and electronic).
• Maintaining contact lists.
• Coordinating travel arrangements.
• Assist in managing records of various financial transactions.
• The roles and responsibilities may also include other duties and responsibilities, as determined. from time to time, by your manager or by the Executives of the Company.