Administrative Assistant/Receptionist

at  The Artful Dog Studio Ltd

DO YOU LOVE A TO DO LIST?

We are seeking an enthusiastic and detail-oriented Office Assistant to join our vibrant team! In this role, you will be the backbone of our daily operations, supporting our talented staff and ensuring everything runs smoothly. The ideal candidate will have a passion for dogs and possess strong multitasking abilities to handle various tasks that contribute to the overall efficiency of our business.
Every day will be an opportunity to immerse yourself in the world of dogs and art, while helping to create a warm and welcoming space for clients, and visitors alike. Your tasks will range from receptionist role answering all phone calls, scheduling appointments and maintaining our studio’s aesthetic. If you have a keen eye for detail, excellent organisational skills, and a love for dogs, this position is perfect for you. We value creativity, collaboration, and a positive attitude, and we look forward to finding someone who can share in our passion for our Artful dog portraits.
Join us in making our office a hub of creativity and efficiency, where you will play a vital role in enabling clients to see their fur-family immortalised and delighting our clients with outstanding service.

REQUIREMENTS

• Strong organisational and multitasking skills to manage various responsibilities simultaneously.
• Excellent verbal and written communication skills to convey information effectively and professionally.
• Proficiency in use of a computer and database management, for efficient task completion.
• A keen eye for detail to ensure accuracy in all written and visual materials.
• Experience or love of dogs and a general passion for animals.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A positive attitude and a willingness to contribute creatively to a dynamic team environment.
  Could this be the fun, flexible role with a friendly team that you’ve been searching for? Shoot your CV and a little note over to Zoe Parr at info@theartfuldogstudio.co.uk.
  Job Type: Part-time
  Pay: £11.50-£13.50 per hour
  Expected hours: 18 – 24 per week

Additional pay:

• Bonus scheme

Benefits:

• Company pension
• Free parking
• On-site parking

Schedule:

• Day shift
• Monday to Friday
• Weekend availability

Work Location: In person
Application deadline: 03/02/2025
Reference ID: Could suit working during school hours, with added flexibility during school holidays

• Manage incoming and outgoing phone calls and social media messages.
• Assist in scheduling bookings and taking deposits, ensuring all participants are informed and prepared.
• Maintain an organised filing system for documents, contracts, and client database to facilitate easy access to information.
• Support the preparation and setup of art celebrations, including arranging artwork collections and setting up displays.
• Handle basic bookkeeping tasks, including expense tracking and invoice processing, to ensure accurate financial records.
• Assist with general office tasks, such as ordering supplies, maintaining inventory, and ensuring a tidy work environment.
• Coordinate with photographers, clients, and vendors to provide exceptional service and foster strong relationships.