Administrative Assistant-Refugee Services

at  Catholic Charities Fort Worth

ARE YOU THE NEXT ADMINISTRATIVE ASSISTANT?

• High School Diploma with 2 or more years of experience in an administrative or clerical role. Bachelor’s degree preferred.
• Proficiency in Microsoft Office and can easily learn database systems.
• Must have excellent written and oral communication skills in English.
• Highly preferred refugee experience and EOS process.

SKILLS

Required

• Communication
• Dependable

Preferred

• Documentation

BE PROUD OF WHAT YOU DO:

You’ll join a mission-driven team and agency dedicated to supporting our clients. We have been entrusted with a 114-year legacy of doing good and we have set forth a bold goal of ending poverty in our community. Our services are uniquely positioned to address a myriad of key factors that keep families from reaching their bigger, brighter future. We have identified five different areas, or pathways, in which our programs create impact: financial resiliency, education credentials, emotional resiliency, resource stability, and employment. And we’re growing our team to make it all happen! Though we are guided by our Catholic Faith, you do not have to be Catholic to join our team or receive services.

CORE RESPONSIBILITIES:

• Director Support
• General office duties
• In-Kind donations/volunteering reporting
• Department event planning
• Department support

WHAT WILL YOU BE DOING IN YOUR ROLE?

• Provide quality support to the Director and department.
• Maintain the priorities of the Director of Refugee Services.
• Schedule meetings that reflect the director’s priorities, communicate to Senior Leadership and other Directors on behalf of the program.
• Be the ‘gatekeeper’ to the director’s time including communicating with outside stakeholders, managing the directors email communication, and prioritizing deadlines.
• Provide additional directors support which will include some department approvals, timesheets, P-card reconciliation, periodic research, and other tasks as assigned.
• Facilitate office functions by keeping files organized, submit transactions reports, and prepare for regular meetings.
• Be a part of all management team meetings (L10s & QPs), taking notes, creating “to dos”, and follow ups.
• Plan for all department wide meetings and functions.
• Communicate clearly and effectively with the director and program team.
• Complete tasks with a high degree of attention to detail and sense of urgency.
• Develop processes in order to stay on time with your responsibilities.
• Continuously be two steps ahead on the director’s schedules to look out for conflicts.
• Be helpful and reliable when large events and/or projects need your help.
• Maintain a professional behavior at all times and recognize you reflect the director and program, especially when greeting guests, committee members, and communicating on behalf of the director.
• Be trusted to keep sensitive information confidential and be a reliable communicator for sensitive information.