Administrative Assistant - Resource Planning

at  Southern Company

JOB SUMMARY

This position will provide administrative support for the Resource Planning department at Alabama Power. The successful candidate will handle all aspects of administrative support for the department, including direct support for the department manager as well as general support as needed for other leaders and staff. Reporting to work expectations is a minimum of 3 office days per week.

EDUCATION:

• High school diploma required
• Associate or bachelor’s degree preferred
• Secretarial/administrative certification (Certified Administrative Professional or similar) a plus

EXPERIENCE:

• Proficiency in Microsoft Office products including Outlook, Teams, Excel, Word, and PowerPoint
• Two years of recent administrative or similar experience supporting a team (examples include coordination of travel and meeting arrangements, expense and invoice processing, time keeping, and calendar management)
• Experience working in a corporate setting
• Experience working with all levels of management is highly preferred
• Experience utilizing Southern Company’s internal systems is a plus

KNOWLEDGE, SKILLS, AND ABILITIES:

• Must exhibit a mindset and behaviors consistent with Southern Company’s values of safety first, superior performance, intentional inclusion, act with integrity
• Must exhibit ethical behavior and maintain confidentiality, integrity, and a high level of professionalism
• Strong interpersonal skills, and high level of emotional intelligence is required
• Ability to function effectively in a hybrid work environment
• Demonstrated exceptional professional communication and interpersonal skills
• Ability to take initiative and personal responsibility in handling all details of the job
• Ability to prioritize work and to be adaptable to shifting priorities
• Team player who maintains a positive attitude and commitment to providing excellent customer service
• Ability to work effectively with others in a fast paced, deadline-oriented team environment

• Provide administrative support to director and team
• Administer time reporting, expense reporting, and invoice processing for the department
• Maintain office supplies and an orderly, safe work environment
• Make travel arrangements for department manager and staff as needed
• Schedule meetings and make meeting arrangements such as room setup, managing invitations, and meal arrangements as needed
• Provide calendar management and support for the department manager, proactively identifying conflicts and resolving with the manager as necessary
• Complete monthly recurring departmental reports
• Serve as back up to other functional areas within System Planning when required
• Other administrative items as identified or assigned