Administrative Assistant | Richmond | Onsite | Casual

at  Back in Motion Rehab

Richmond, BC, Canada -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate18 Dec, 2024USD 18 Hourly23 Sep, 20241 year(s) or aboveGood communication skillsNoNo
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Description:

Back in Motion Rehab - Health Services is hiring a casual Administrative Assistant to work in our Richmond clinic.

Responsibilities:

  • Greets all clients and assists with signing in the attendance sheet;
  • Booking client appointments, taking payments
  • Balancing end of day
  • Preparing bank deposits; taking them to the bank weekly to be deposited;
  • Preparing Clinical Records;
  • Initial client orientation and documentation collation;
  • Assists clients in waiting area and helping with client flow;
  • File set-ups, KPI Tracking sheet updated weekly; monthly invoicing mailed out
  • Monitor ICBC and WSBC rejections
  • General office administration as required;
  • Ensures standard of Janitorial services, facility cleanliness and manage maintenance of facility;
  • Responds to various client, customer and staff needs;
  • Answers and transfers telephone calls;
  • Receives and distributes mail, uploading medicals;
  • Distribute locks and parking passes to clients if needed;
  • Co-ordinating daily activity, close client appointments in CRM/JANE, prepare and enter sign-in/out attendance sheets;
  • Co-ordinating client files upon discharge;
  • Scoring various questionnaires and entering information into CRM;
  • Assisting in general cleanliness of the facility (tidying exam rooms and lobby, completing laundry, scheduling dish duty, stocking supplies, );
  • Health and Safety/ Office Coordinator Roles (if applicable)
  • Keeping track of clinic inventory, preparing monthly orders
  • Send contractors revenue reports daily
  • Providing back up support for other administrative staff when needed


REQUIREMENT SUMMARY

Min:1.0Max:6.0 year(s)

Hospital/Health Care

HR / Administration / IR

Administration

Graduate

Proficient

1

Richmond, BC, Canada