Administrative Assistant

at  RioCan

WHO WE ARE

RioCan is one of Canada’s largest Real Estate Investment Trusts (REIT). We own, manage and develop retail-focused, increasingly mixed-use properties in Canada’s major markets. We pioneered the REIT concept almost 30 years ago and have transformed Canadian real estate.
We are proud to be recognized as one of Canada’s Greenest Employers and a Greater Toronto’s Top Employer. At RioCan, you can build a career with real impact and longevity. You get the stability and resources of an established company and the entrepreneurial and collaborative spirit of a start-up. Life at RioCan is dynamic and fast-paced. We know that great ideas can come from anywhere, and we empower our people to suggest and implement them. We value different voices and perspectives and appreciate that the unique backgrounds and identities we each bring to our jobs make the whole business stronger.

POSITION OVERVIEW:

This role is located at our Tanger Outlets in Cookstown. The role provides administrative support and help to ensure smooth day to day operations of the office and reports directly to the General Manager.

QUALIFICATIONS:

• Minimum 1 year experience in an administrative role;
• Proven verbal and written communication skills;
• Proficient in Word, Excel and Outlook;
• Proven organizational skills and ability to meet deadlines;
• Detail-oriented;
• Exceptional customer service skills;
• Able to work both independently and as part of a team.

• Assisting the General Manager / team with administrative work and providing coverage when needed;
• Answering the phone;
• Greet tenants, contractors and visitors and be the first point of contact for their inquiries;
• Perform administrative tasks that including answering phones, mail pick up, scheduling and receiving deliveries and setting up meetings;
• Update the site contact and insurance information database for all tenants. Ensuring that the information is kept current and accurate;
• Update the site contractor information database and collect their insurance and WSIB information;
• Create memos and other internal communication;
• Assist in the onboarding new tenants;
• Assist with tenant events;
• Maintain the kitchen and washroom areas and purchase perishable supplies;
• Purchase office supplies as required;
• General filing and maintenance of files;
• Log and maintain lost and found;
• Ensure office is open and readily accessible on schedule and coverage maintained;
• Other duties / projects as required.