Administrative Assistant

at  Robert Half

We are offering a short-term contract employment opportunity for an Administrative Assistant in Rancho Mission Viejo, California. In this role, you will be working in an office setting, handling a variety of administrative tasks, ensuring smooth and efficient operations. Your responsibilities will include answering inbound calls, providing excellent customer service, and managing data entry tasks.

• Respond to incoming calls and provide accurate information to callers
• Deliver high-quality customer service by addressing customer inquiries and concerns promptly
• Manage data entry tasks, ensuring all information is accurate and up-to-date
• Handle email correspondence professionally, responding to emails in a timely manner
• Manage inbound and outbound calls efficiently
• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to perform various tasks
• Schedule appointments as needed, ensuring all parties are informed and prepared
• Work closely with other team members to ensure all administrative tasks are completed
• Maintain a high level of organization to ensure all tasks are completed in a timely manner
• Assist with other administrative duties as needed
• Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
• Experience in customer service, with a strong commitment to providing exceptional service
• Ability to handle inbound and outbound calls, demonstrating excellent communication skills
• Experience in data entry with high attention to detail and accuracy
• Experience in email correspondence, demonstrating strong written communication skills
• Ability to schedule appointments, demonstrating strong organizational skills
• Proven ability to multitask and prioritize tasks in a fast-paced environment
• Strong interpersonal skills, with the ability to work effectively in a team
• Proven problem-solving skills, with the ability to make sound decisions based on information at hand
• High degree of professionalism and respect for confidentiality
• Demonstrated ability to adapt to new software and technology
• Strong time management skills, with the ability to meet deadlines.
  Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
  © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use