Administrative Assistant

at  Robert Half

We are seeking a part time Administrative Assistant to join our team in Phoenix, Arizona. The role will primarily involve providing comprehensive administrative support, office management, and project coordination. As an Administrative Assistant, you will also play a crucial role in team collaboration and research and data management. This position offers a long-term contract employment opportunity. This role will initially be 20-25 hours initially, but can eventually move to full time. This role does have Hybrid potential once trained.

Responsibilities

• Provide comprehensive administrative support, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, and presentations as required.
• Efficiently manage incoming communications, ensuring timely responses and prioritization of urgent matters.
• Oversee office supplies, equipment, and facilities, coordinating repairs and maintenance as necessary.
• Implement and improve office processes to enhance efficiency and productivity.
• Assist in the planning and execution of projects, events, and meetings, including logistics, budgeting, and post-event evaluation.
• Foster a positive team environment through effective communication and collaboration.
• Support the onboarding process for new team members by providing training on office procedures and resources.
• Maintain and organize files and databases, ensuring accurate record-keeping and accessibility of information.
• Handle customer inquiries and process customer applications accurately and efficiently.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook
• Ability to handle inbound calls and provide excellent customer service
• Experience in data entry and maintaining accurate records
• Proficiency in managing email correspondence and ensuring timely responses
• Ability to schedule appointments and manage calendars effectively
• Excellent communication skills, both written and verbal
• Strong organizational skills with an eye for detail
• Ability to work independently and as part of a team
• Proactive and able to take initiative when required
• High level of professionalism and ability to maintain confidentiality.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use

• Provide comprehensive administrative support, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, and presentations as required.
• Efficiently manage incoming communications, ensuring timely responses and prioritization of urgent matters.
• Oversee office supplies, equipment, and facilities, coordinating repairs and maintenance as necessary.
• Implement and improve office processes to enhance efficiency and productivity.
• Assist in the planning and execution of projects, events, and meetings, including logistics, budgeting, and post-event evaluation.
• Foster a positive team environment through effective communication and collaboration.
• Support the onboarding process for new team members by providing training on office procedures and resources.
• Maintain and organize files and databases, ensuring accurate record-keeping and accessibility of information.
• Handle customer inquiries and process customer applications accurately and efficiently.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook
• Ability to handle inbound calls and provide excellent customer service
• Experience in data entry and maintaining accurate records
• Proficiency in managing email correspondence and ensuring timely responses
• Ability to schedule appointments and manage calendars effectively
• Excellent communication skills, both written and verbal
• Strong organizational skills with an eye for detail
• Ability to work independently and as part of a team
• Proactive and able to take initiative when required
• High level of professionalism and ability to maintain confidentiality