Administrative Assistant

at  RSM Ireland

ABOUT RSM

As one of the world’s largest networks of audit, tax, and consulting firms, RSM is committed to delivering big ideas and premium service to help middle-market businesses thrive. We are a fast-growing firm with big ambitions – we have a clear goal to become the premium adviser to the middle market, globally. This vision touches everything we do, motivating and inspiring us to become better every day. If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you.
RSM Ireland is one of the country’s fastest growing advisory firms, specialising in the provision of audit, tax and consulting services to leading domestic and international mid-market clients. We are a key member of the RSM International network and work closely with over 64,000 colleagues in 820 offices, spanning over 120 countries. RSM International is the world’s most rapidly growing accountancy network and currently ranked number six globally.
When you join RSM you’ll have a world of opportunity to build the career you want. It’s your future. Own it at RSM. Our clients range from growth-focused entrepreneurial businesses through to leading multi-national organisations across many sectors and operating nationally and across borders.

Administration

• Processing of all post received and dissemination to relevant unit
• Forwarding general correspondence to clients
• Responsible for all outgoing post including registered post
• Management of all couriers into and out of RSM office
• Printing, binding, scanning and photocopying documentation
• Assisting with client and networking events
• Ordering of stationery and consumables as required
• Playing a key role in supporting the Operations team with all facilities matters performing to the office e.g. advising manager of faults and repairs which need attention, liaising with contractors onsite.
• Acting as part of the wider Business Operations team providing administrative support to Finance, HR, Compliance and Operations as needed.

Reception Cover Responsibilities

• To manage all phone calls to the RSM office
• To greet all visitors coming into the reception area with the utmost professional courtesy and respect
• To book meeting rooms, liaise with all RSM staff and co-ordinate the booking system to ensure it is kept up to date
• To set up meeting rooms (layout/screen/projector/ etc) and restore the room to standard set up after use
• To ensure all meeting rooms are fully equipped with relevant materials (note pads, pens etc.)
• To prepare refreshments for meetings and office events
• To order lunches and canapes for events as required
• To support office events when required (may include some early mornings and late afternoons with notice)
• To book couriers and taxis for clients and staff as required
• Ad hoc administrative duties as and when required
• Performing regular stocktaking of office consumables ensuring that supplies are kept, topped up and replenished through the day.

Filing & Archiving

• To enter information accurately on MS Excel Spreadsheets and on other electronic systems
• To follow all company policies in accordance with the RSM rules regarding confidentiality of client papers
• To safeguard all client data and information in all formats
• To deal with all requests regarding access of files and to keep accurate records of files signed out and ensure documents are retained and destroyed in accordance with RSM policies