administrative assistant

at  Ruma Outside Solutions Ltd

• Work Term: Permanent
• Work Language: English
• Hours: 30 to 40 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Experience: 5 years or more
• or equivalent experience

COMPUTER AND TECHNOLOGY KNOWLEDGE

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
• Adobe Acrobat Reader
• Google Drive

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Plan, organize, direct, control and evaluate daily operations