Administrative Assistant

at  RWJBarnabas Health

Req #: 0000171974
Category: Clerical / Administrative Support
Status: Part-Time
Shift: Day
Facility: Childrens Specialized Hosp
Department: Ambulatory Clinic

QUALIFICATIONS:

Required:

• High school diploma

Preferred:

• Associates degree or higher

SCHEDULING REQUIREMENTS:

• Part Time Day
• 20 hours weekly

• Completes system access request for new employees when needed; Assists with onboarding new employees in absence of supervisor or site lead
• Assists with general site and department orientation; maintains required documentation to HR and Education manuals
• Coordinates Director calendars
• Plans, organizes and prepares materials in support of Associate Directors daily activities
• Schedule meetings and arrange for rooms
• Coordinates meeting agendas, takes minutes and disseminates information to key stakeholders
• Ownership of operational processes across all sites for consistency
• Supports regulatory for on-site postings, environment of care, and building cleanliness
• Assists with obtaining and organizing data as requested
• Assists with ordering of supplies, maintains budgeting spreadsheets, provides information as requested to directors in terms of spending
• Completes work orders as requested, monitors completion
• Reviews and disseminate Press Ganey surveys to teams
• Answer telephone, screen calls, take messages and provide information according to established policies
• Respond to calls and,visits from staff, patients, families and public
• Deals discreetly with sensitive, confidential information
• Assists with construction and expansion projects
• Handle incoming and outgoing mail
• Answer routine inquires
• Coordinates assigned projects, including monitoring, following-up and communicating with all related parties
• Establish office systems, maintains files
• Completes tasks and provides coverage as required