Administrative Assistant

at  RWJBarnabas Health

Req #: 0000167472
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: Barnabas Health Medical Group
Department: UPA-DCMC Neurosurgery

QUALIFICATIONS:

Required:

• High School Diploma or Equivalent
• Successful completion of all orientation programs

Preferred:

• Prior Healthcare Experience
• EPIC Experience
• College Degree

SCHEDULING REQUIREMENTS:

• Working Shift: Monday-Friday
• Day Shift: 8:30AM-4:00PM
• Full-Time, 35 Hours Per Week

ESSENTIAL FUNCTIONS:

• Attend meetings as required; prepares agendas, meeting notices, minutes, distributions, etc, as necessary
• Will use technology to arrange and operate virtual meetings using GoToMeeting and Webex,
• Maintains a filing system and follow-up mechanism that provides for effective department operation through expeditious retrieval of information, continuous information flow, response and action in a timely manner
• Manages calendars including coordination of arrangements for internal and external meetings
• Assures that necessary information and arrangements are available in advance of the scheduled event
• Work on Credentialing for providers/apps
• Operates the computer and utilizes word processing skills to prepare correspondence, memorandums, reports and presentations in a timely and accurate manner
• Participates in overall telephone and secretarial coverage on behalf of the department in a professional and courteous manner
• Maintains complete and accurate telephone/visitor messages for department personnel, assuring timely and accurate routing of messages
• Provides administrative assistance in a responsible, tactful and confidential manner
• Provides routine maintenance of general office equipment and facilitates repair calls as necessary
• Is able to work with minimal supervision and can function independently

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.