Administrative Assistant - Salem

at  Frontier Dermatology

Join our growing company dedicated to quality care at Frontier Dermatology! (Previously Silver Falls Dermatology)
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Schedule: This position is full time Mondays - Fridays, hours may vary
Reports to: Regional Director
Location: Preferred ability to travel to Salem office weekly, and some travel to other clinics within Region

EDUCATION AND/OR EXPERIENCE:

• Associates or Bachelor’s degree in related field preferred; OR
• Three to five years of experience in an administrative role

REQUIRED SKILLS AND ABILITIES:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

GENERAL DESCRIPTION OF ALL BENEFITS:

• Health Insurance – medical, dental, and vision with HSA, FSA options
• 401k - employer matching up to 4%
• Life Insurance – employer paid & voluntary options
• 8 paid holidays per year
• Tiered PTO accrual 80 – 200 hours annually
• Sick time accrual based on State Law
• Complimentary parking
• Pet insurance voluntary option
• Employee Assistance Program provided

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for regional staff.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Facilitates keys and alarms for regional clinics.
• Coordinates and schedules travel and hotel reservations.
• Schedules vendor lunches.
• Performs other related duties as assigned.